Attendance Records for Professional Employees
Introduction
1. Attendance records are an important part of the personnel information maintained by the University as they provide a profile of an employee's attendance while working with the University.
Continuing and Fixed-term Employees
2. Continuing and fixed-term professional employees complete attendance records using the Timekeeper module in MyHR.
3. Attendance records should be completed daily. Employees are able to submit their attendance records to their nominated manager for approval fortnightly or at the end of each four week cycle.
4. The nominated manager should review the attendance record, ensuring the record is accurate prior to approval. If overtime, shift penalties or payment for additional hours is claimed, the attendance record must be forwarded to the Head of the Work Unit for approval.
5. Employees are required to record details of leave taken on their attendance records and these details are reconciled against leave records within MyHR.
Casual Employees
6. Casual professional employees are required to complete a Professional Employees Wages Claim Form reflecting the actual hours they have worked. Depending on the requirements of the work unit, employees will either need to complete a hard copy claim form or enter their work details electronically through the E-trans system. This forms the basis of the employee's wage payments and must be completed and certified correct by the delegated officer.
7. Attendance details must be entered and approved in the E-trans system no later than 5.00pm on the Friday prior to the payday. This deadline may vary when Proclaimed Holidays limit the time available for the preparation of the payroll. Payment will only be made in accordance with the hours and rates of pay specified in the employment contract.
8. Questions concerning hours of payment should be directed to the delegated officer within the work unit.
Updated: 01 November 2012