PART 11 - ACADEMIC STAFF SPECIFIC MATTERS |
| POSITION CLASSIFICATION STANDARDS |
| 312 | The SCU Minimum Standards for Academic Levels at Appendix B set down the levels within each category and describe the broad responsibilities attached to academic staff at different levels for the life of this Agreement. The standards are not exhaustive of all tasks in academic work, which is, by its nature, diverse and multi-skilled and involves an overlap of duties between levels. |
| CASUAL ACADEMIC RATES AND DEFINITIONS |
| 313 | Each of the rates A to S below will be derived using the following formulae:- Lecturing rate and higher marking rate:
| Academic Level B Step 2 per annum rate | + 25% | = $hourly rate | | 37.5 x 52 | | |
- Other duties involving full subject coordination or possession of a relevant doctoral qualification:
| Academic Level A Step 6 per annum rate | + 25% | = $hourly rate | | 37.5 x 52 | | |
| Academic Level A Step 2 per annum rate | + 25% | = $hourly rate | | 37.5 x 52 | | |
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| Casual lecturing |
| 314 | A casual academic employee required to provide a lecture (or equivalent delivery in any medium but typically face to face) of a specified duration, and relatedly provide directly associated non-contact duties in the nature of preparation, marking of student work completed during the lecture and student consultation, will be paid at a rate for each hour of lecture delivered according to the rates below. Lecture means any educational delivery described as a lecture in a course or unit outline, or in an official timetable issued by the employer. |
| 315 | | Rate A: | Basic Lecture consists of one hour of delivery and two hours of associated working time. | | Rate B: | Developed Lecture consists of one hour of delivery and three hours of associated working time. | | Rate C: | Specialised Lecture consists of one hour of delivery and four hours of associated working time. | | Rate D: | Repeat Lecture consists of one hour of delivery and one hour of associated working time, provided that the hourly rate in a repeat lecture applies to a lecture in the same subject matter within a period of seven days and any marking and student consultation reasonably contemporaneous with it. |
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| 316 | In accordance with clauses 350-372 of the agreement, the University Workloads Working Group (UWWG) will develop guidelines for the appropriate use of the above lecturing categories for casual academic employees. |
| Casual tutoring |
| 317 | A casual academic employee required to deliver or present a tutorial (or equivalent delivery through other than face-to-face teaching mode) of a specified duration and relatedly provide directly associated non-contact duties in the nature of preparation, marking of student work completed during the tutorial/laboratory session and student consultation will be paid at a rate for each hour of tutorial delivered or presented according to the rates below. Tutorial means any educational delivery described as a tutorial in a course or unit outline, or in an official timetable issued by the employer. |
| 318 | | Rate E: | Tutorial (one hour of delivery and two hours of associated working time). | | Rate F: | Repeat tutorial (one hour of delivery and one hour of associated working time), provided that the hourly rate in a repeat tutorial applies to a tutorial in the same subject matter within a period of seven days and any marking and student consultation reasonably contemporaneous with it. | | Rate G: | Tutorial (one hour of delivery and two hours of associated working time) in circumstances where full Unit Assessor duties are included as part of normal duties or the employee holds a relevant doctoral qualification. | | Rate H: | Repeat tutorial (one hour of delivery and one hour of associated working time) in circumstances where full Unit Assessor duties are included as part of normal duties or the employee holds a relevant doctoral qualification, provided that the hourly rate in a repeat tutorial applies to a tutorial in the same subject matter within a period of seven days and any marking and student consultation reasonably contemporaneous with it. |
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| Music accompanying |
| 319 | Music accompanying means the provision of music accompaniment to one or more students or staff in the course of teaching by another member of academic staff in circumstances where the accompanist deploys educational expertise in repertoire development or expression for student concert or examination purposes, but does not include concert accompanying, vocal coaching or musical directing. |
| 320 | | Rate I: | Music accompanying (one hour of delivery and one hour of associated working time). | | Rate J: | Music accompanying (one hour of delivery and one hour of associated working time) in circumstances where full Unit Assessor duties are required as part of normal duties or the employee holds a relevant doctoral qualification. |
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| Undergraduate clinical nurse education |
| 321 | A casual academic employee required to provide undergraduate clinical nurse education with directly associated non contact duties in the nature of preparation, marking of student work completed during the clinical education and student consultation will be paid at a rate for each hour of clinical nurse education delivered according to rates below. Undergraduate clinical nurse education means the conduct of undergraduate nurse education in a clinical setting. |
| 322 | | Rate K: | Normal preparation required (one hour of delivery and one hour of associated working time). | | Rate L: | Little preparation required (one hour of delivery and 0.5 hour of associated working time). | | Rate M: | Normal preparation required (one hour of delivery and one hour of associated working time) in circumstances where full Unit Assessor duties are required as part of normal duties or the employee holds a relevant doctoral qualification. | | Rate N: | Little preparation required (one hour of delivery and 0.5 hour of associated working time) in circumstances where full Unit Assessor duties are required as part of normal duties or the employee holds a relevant doctoral qualification. |
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| Casual marking |
| 323 | Marking of student assessment will be paid on an hourly basis (unless conducted in the lecture, tutorial or demonstration) calculated in accordance with the workload allocation model, according to the following table: |
| | | Rate O: | Marking I – paid when marking and grading student assessment items that do not require a significant exercise of academic judgement. | | Rate P : | Marking II – paid where a significant exercise of academic judgement is required. This rate will be paid when marking assessment items of a unique character or where marking involves the provision of detailed written feedback to students in the absence of a marking guide. | | A significant exercise of academic judgement may also include marking involved in advanced-level units such as honours theses, independent study or professional placement or project units. | | Rate Q: | Marking III – paid in circumstances where full Unit assessor duties are required as part of normal duties or the employee holds a relevant doctoral qualification. |
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| Marking or examination of post graduate theses will be paid by honorarium. |
| Other required academic activities |
| 324 | A casual academic employee required to undertake other academic activities will be paid at a rate for each hour according to the following table: |
| | | Rate R: | Other required academic activities includes all other work that is required to be performed by a person, acting as or on behalf of the employer and is so performed by the employee, being work in the nature of, but not limited to:
the conduct of practical classes, demonstrations, workshops, student field excursions; the conduct of clinical sessions other than clinical nurse education; the conduct of performance or visual art studio sessions; musical coaching, repertoireship, musical accompanying other than with special educational service; development of teaching and subject materials such as the preparation of subject guides, reading lists and basic activities associated with Unit administration; consultation with students; supervision; and attendance at departmental and/or faculty meetings as required. | | Rate S: | Other required academic activities as for Rate R, in circumstances where full Unit Assessor duties are required as part of normal duties or the employee holds a relevant doctoral qualification. |
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| 325 | Hours allocated and paid for undertaking 'other required academic activities' will take into account the total activity required for that task, which may include directly associated duties such as preparation, set-up, organization and administration, travel and marking. |
| 326 | Casual academic employees will be paid within 22 days of submitting a valid pay claim. |
| 327 | Unit assessor duties will not be undertaken by casual academic employees except in exceptional circumstances. |
| 328 | A casual academic employed to develop teaching and learning materials such as flexible learning resources in print, digital, online or other multimedia will normally be engaged on a Writers contract and remunerated accordingly. |
| 329 | A casual academic employee required to attend marking moderation meetings will be paid at the applicable hourly rate as stipulated in clause 324. |
| 330 | A casual academic employee who is required to work online in order to download student assignments, to upload marked assessment items and/or to enter grades will be paid at the applicable hourly rate as stipulated in clause 324. |
| 331 | A casual academic employee who is required to maintain contact with, or answer enquiries from students, whether face-to-face or through a different mode will be paid at the applicable hourly rate as stipulated in clause 324 in accordance with the workload allocation model. |
| 332 | A casual academic employee will be entitled to attend whole-of-academic work unit meetings called by the head of the work unit and will be paid at the applicable hourly rate as stipulated in clause 324 for attendance. |
| 333 | Where a casual academic employee is paid in accordance with the Level A to Level E salary rates set out in Schedule 1 they will be entitled to incremental progression. |
| 334 | Casual academic employees who obtain continuing or fixed-term employment with the University at the same academic level as their casual contract will be appointed at no less than the relevant incremental step of their casual contract. |
| 335 | Casual academic employees will be able to apply for internally advertised academic positions. |
| 336 | Casual academic employees will be able to apply for internal funding opportunities, including grants and professional development funds on the same basis as continuing academic staff. |
| 337 | Casual academic employees will be provided with the following resources and facilities during the term of their employment contract: |
| | a) | all requisite teaching and learning materials | | b) | library card | | c) | out of hours access | | d) | email account | | e) | network and intranet access | | f) | inclusion in the University's telephone book and online staff directory | | g) | guaranteed access to a computer, telephone and desk during scheduled hours |
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| 338 | Reimbursement of costs directly associated with information and communications technology resources used by casual academic employees to undertake approved contracted hours off campus may be negotiated with the relevant head of work unit. |
| 339 | Casual academic employees employed to undertake lecturing, tutoring or demonstrating duties of at least one contact hour per week for a complete teaching period, and who have not previously been employed by the University, will be entitled to payment at the 'other academic duties' rate as stipulated in clause 324 to undertake the University's formal induction program. |
| Recognition for Research Publications |
| 340 | Unless Agreement has been reached between the University and the casual academic employee on remuneration in respect of producing the relevant work, the University shall not: |
| | a) | require a casual academic employee to describe herself or himself as an employee of the University in any publication, or refereed journal article written by that employee, or in connection with any creative work of the employee created during the period of a contract; | | b) | list the publication, refereed journal article, or creative work of a casual academic employee in any list, report, or promotional material issued by the University, which contains the publications, journal articles, or creative works of employees of the University; or | | c) | include the publication, refereed journal article, or creative work of a casual academic employee in the University's profile for any institutional grants scheme allocations. |
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| 341 | Where the University is listed as the casual academic author's address, they will qualify for the University's publications bonus or incentive schemes. |
| Use of Casual Employment |
| 342 | During the life of this agreement the University commits to significantly reducing the proportion of casual academic staff employed and will report annually to the Joint Consultative Forum on the proportion of casual academic employees (FTE) as reported to DEEWR by major categories. |
| Working Party on Casual Academic Employment |
| 343 | The University will convene a Casual Academic Employment Working Group (CAEWG) within three months of approval of this agreement. The working party will consist of three nominees each of the University and the NTEU, and a Chair who will be nominated by the Vice Chancellor and agreed to by the NTEU. |
| 344 | At least two members of the UWWG (in accordance with clauses 350-372), that being one Head of School and one academic employee, will also be members of the Casual Academic Employment Working Group. |
| 345 | The working party will be entitled to co-opt additional members by agreement. |
| 346 | To facilitate its deliberations, the CAEWG may request and be provided with such relevant statistical and other information about the patterns of use of casual employment as the University possesses or can reasonably generate. |
| 347 | The CAEWG will seek feedback from staff, in particular casual academic staff on its deliberations. |
| 348 | The CAEWG will produce a draft report including recommendations for distribution to staff. The report will be provided to the Vice Chancellor within 12 months of approval of this agreement. |
| 349 | The Terms of Reference of the CAEWG shall be to recommend measures to: |
| | a) | Provide greater access to career paths for longer term and well qualified casual academic staff; | | b) | Ensure that there are appropriate criteria for the use of casual academic staff, including appropriate limitations/restrictions on the use of casual staff; and | | c) | Examine what measures can be taken at reasonable costs to improve the working environment of casual academic staff; and; | | d) | Examine the effect of new delivery models and new technologies on the work of casual academic employees |
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| ACADEMIC DUTIES ALLOCATION |
| 350 | The University and its employees are committed to an equitable distribution of academic duties appropriate to the level of appointment, the allocation of work through a consultative and transparent process, and the requirement for all parts of the University to contain expenditure within allocated budgets. The University and its employees recognise the value of flexibility in workloads formulation in order to take account of the diversity of disciplines, study courses, research and commercial activities, and the complexities and variances of different delivery modes. The University and its employees acknowledge the changing nature of academic work and remain committed to effective and efficient teaching and learning processes that produce quality outcomes for students. |
| 351 | The University will continue in its endeavour to develop an institutional workload formula framework. A University Workloads Working Group will be established to develop such a framework. In the interim, staff workloads will be allocated on the basis of formulae developed at the organisation unit level. The UWWG will annually monitor and moderate workloads to ensure an equitable allocation within organisation units and across the University. The UWWG will be disestablished when an institutional workload formula framework has been approved. |
| 352 | The workload formula framework will be approved by the Vice Chancellor's Executive Committee based on recommendations from Academic Board following consultation with School Boards. |
| 353 | The University Workloads Working Group will consist of ten members, chosen as follows:
| a) | the two faculty Pro Vice Chancellors, who will chair the meeting alternatively; | | b) | two heads of schools, one from each faculty, to be chosen by the relevant pro vice chancellor; | | c) | the Director of Research Training; | | d) | two academic employees from each faculty, chosen by the academic employees of each faculty, not more than one who will be a casual academic employee; | | e) | a representative of the NTEU. |
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| 354 | At least two members of the UWWG, one Head of School and one academic employee, will also be members of the Casual Academic Employment Working Group. |
| 355 | Staff representatives on the UWWG will communicate with relevant school and/or discipline representatives on a regular basis during the term of the UWWG. |
| 356 | The UWWG will aim to complete its task by no later than 12 months after the date of approval of this agreement. |
| 357 | The UWWG will use current SCU workload models, the NTEU Academic Staff Workloads policy and relevant workload agreements from other Australian universities as starting points for its deliberations. |
| 358 | The new academic workload model will be based on 1725 hours a year which is derived from 46 weeks (52 weeks less four weeks annual leave and two weeks of public holidays and University holidays) multiplied by 37.5 hours per week. |
| 359 | In developing the new institutional workload formula framework, the UWWG will establish appropriate time allocations for teaching and teaching related duties including for casual marking. |
| 360 | In establishing appropriate time allocations, the UWWG will take account of new technologies and models in teaching and assessment, including video lecturing and online marking, and student activity online moderation. |
| 361 | The University's Guidelines on the Allocation of Academic Work will guide organisation unit procedures for the allocation and distribution of academic duties, will allow comparative assessments of extent of duties for performance review and will be subject to annual review. |
| 362 | A workload profile for an individual member of staff must be constructed so as to satisfy the requirements of the academic organisational unit while at the same time be tailored to the employee's skill set, track record, career aspirations and preferences. |
| 363 | The starting point for negotiation of workload allocation with individual employees will be 60% teaching, 30% research, and 10% other activities. |
| 364 | To enable academic staff members to undertake research, it is expected that their teaching and teaching related duties will be confined to any two sessions per year. Should an employee in negotiation with their Head of School elect to or agree to extend their teaching duties to outside of Session 1 and Session 2, the arrangement will be in accord with the approved staff activity profile of the academic staff member. |
| 365 | Equitable allocation of academic duties may take into account:| a) | all scholarly activities; | | b) | teaching duties; | | c) | research student supervision; | | d) | administrative duties; | | e) | course and subject development and review; | | f) | staff development and professional requirements; | | g) | the needs of new teaching staff; | | h) | participation in mentoring programs; | | i) | the classification level of staff; | | j) | the allocation of proportionate workloads for part-time staff; | | k) | location, cross campus responsibilities, and travel requirements; and | | l) | factors which may be considered relevant to that academic unit. |
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| 366 | The Head of each academic organisational unit will negotiate individual academic staff activity profiles for a three-year period with annual review, will provide academic staff with the opportunity to be consulted through a collegial process at the local level, and will ensure that an accurate record of both projected and actual extent of duties is circulated to all staff of the unit. |
| 367 | Academic workloads will be negotiated with employees by either a trained academic employee or a trained general staff employee, the latter of whom will not concurrently be responsible for school or faculty budget matters. Heads of schools will have ultimate responsibility for academic workloads and will ensure that workloads are allocated equitably as per the agreed workload model, and are without risk to health and safety. |
| 368 | Where an academic workload allocation is not mutually agreed between the employee and Head of School the matter will be referred to the relevant Faculty Pro Vice Chancellor or Executive Member for resolution. |
| 369 | If after referral to the Faculty Pro Vice Chancellor or Executive Member the employee is not satisfied and can demonstrate that their concerns relate to inequitable workload or occupational health and safety risks, then the matter can be referred to the Deputy Vice Chancellor. |
| The Academic Teaching Year |
| 370 | The University and its employees recognise that, in order to remain competitive and successful within the rapidly changing context of higher education provision in global context, the University may need to effect some changes to the arrangements for teaching sessions in the academic year. |
| 371 | Consultation on the issues relating to the implementation of changes to teaching sessions for the academic year during the term of this Agreement will include the provision of clause 246. |
| 372 | The allocation of a teaching load will be consistent with the agreed individual work profile. |
