Putting material online
Copies made under educational licence
While all digital copies need to be registered, only the files to be made available online need be located in eReadings.
Lecturers register and submit files through eReadings. To ensure compliance with our educational licence this is the only place that material can be made available online. The University's copyright policy specifies that:
Staff should note that the only way copyright material can be made available online under statutory licence is through registration on eReadings (see Procedures Section 9.2.6.). Under no circumstances can material reproduced under statutory licence be published on unrestricted access websites or provided to non-members of the University.
The administration of the items, including re-registrations, is undertaken by staff in the University Library, FLDS and the Printery.
- Obtain a digital copy:
Book of Readings (copyright material): Request digital copies from the Printery. Indicate "Scan to PDF and submit to eReadings" in the special instructions box. Note that these are the only digital files where compatibility with the systems can be assured. You will need to do this even if you have a pdf created by the Printery for past teaching periods.
Unpublished material (i.e. unit information booklets, etc.): Electronic files of non-copyright material that were not created through a scanning process can be deposited directly via the 'unpublished material' form. This would apply where documents have been created, for example, as word or powerpoint documents, and converted to pdf other than by scanning (e.g. through Distiller).
- Register your item:
Follow the 'Register items for eReadings' on the bottom of the eReadings page. Indicate the Printing Req number on the form.
- Provide a table of contents:
Email the table of contents to eReadings@scu.edu.au to enable data entry.
Processing of the request will be carried out by Library and Printery staff. Where possible you will be notified when your eReadings page is available (or you could occasionally check the website). Contact eReadings@scu.edu.au if you have any inquiries.
All digital reproductions of copyright material made available to students must be registered with the Copyright Office.
The Copyright Act imposes university-wide limitations on the communication of certain categories of copyright material. Copies must also contain a warning notice and only be available to staff and students of the institution.
To ensure that the University is complying with the communication limitations and other conditions, items that are to be available online are located in, and accessed from, a centrally-administered database.
The registration requirement applies to material reproduced in digital form from both hard copy and digital sources. It does not apply to hard copy output, but remember that reproduction limitations apply to copies in any format (for example, you cannot digitally reproduce one chapter and reproduce a different chapter from the same book in hard copy form).
Digital reproductions in the following categories do NOT have to be registered:
- you own the copyright
- copyright has expired (see 'Length of Copyright')
An Electronic Use Form must also be submitted for material for which you have explicit and separate approval from owners. Although the material does not come under statutory licensing rules, details are required for record keeping purposes.
Updated: 28 August 2012