Information for suppliers
University requirements
Suppliers are required to provide a valid tax invoice for all goods purchased on behalf of, or services supplied to, the University.
Valid invoices are to be provided at the time of purchase when payment is made by cash or corporate credit card. Where an official SCU purchase order has been issued, a valid tax invoice must be provided at the time the goods are dispatched or the services provided.
The University requires all suppliers to be registered for Goods and Services Tax (GST) purposes.
If a supplier does not provide a valid Australian business number (ABN) on their tax invoice, a Statement by a Supplier must be provided as per ATO guidelines.
What is a valid tax invoice?
Tax invoices are important documents for the operation of the Goods and Services Tax (GST) system. A valid tax invoice for taxable sales that total less than $1,000 must contain:
- The words 'tax invoice' stated prominently;
- Name of the supplier;
- Australian business number (ABN) of the supplier;
- Date of issue of the tax invoice;
- A brief description of the goods or services sold; and
- Total price of the sales (including GST).
A valid tax invoice for taxable sales that total $1,000 or more must contain:
- The words 'tax invoice' stated prominently;
- Name of the supplier;
- ABN of the supplier;
- Name of the recipient;
- Address or ABN of the recipient;
- Date of issue of the tax invoice;
- Quantity of the goods or the extent of the services sold;
- A brief description of the items sold; and
- Total price of the sale (including GST).
Ensuring prompt payment
For prompt payment ensure the tax invoice issued is valid for GST purposes and quotes the University's Purchase Order number.
If a University Purchase Order has not been issued, the tax invoice should be referred to the section/employee that requested the goods or services to initiate the payment process.
Payment enquiries
Payment enquiries should be referred to the University's Payment Services Team by emailing Payment Services.
Updated: 02 July 2012