Contract Reporting

Division 5 of the NSW Government Information (Public Access) Act ("GIPA Act") requires the University to maintain a publicly available register of government contracts that records information about certain contracts between the University and private sector bodies. This Register is required to be published on the University's website.

What is required in the SCU Contracts Register?

SCU's Contracts Register is required to contain details about contracts that:

• were entered into after 1 January 2007
• have, or are likely to have, a value of $150,000 or more

and in which a party agrees to:

• undertake a project such as construction, infrastructure or property development
• undertake the provision of specific goods or services such as information technology services
• transfer real property to another party in the contract
• lease real property

What is not required in the SCU Contracts Register?

Contracts of employment are not required to be reported.

The University does not have to publish in the Register, the following confidential information:

• the commercial-in-confidence provisions of a contract
• details of any unsuccessful tender
• any matter that could reasonably be expected to affect public safety or security
• any information where there is an overriding public interest against disclosure

If your work unit enters into a contract that meets the requirements for mandatory reporting you must complete the SCU Contracts Register Form and forward it to the SCU Legal Office. If you are unsure whether a contract is reportable or you require assistance in completeing this form, please contact the SCU Legal Office on (02) 6620 3465 or email legal@scu.edu.au

Download SCU's Contracts Register Form

How long will the information be kept in the SCU Contracts Register?

Information about the contracts must be included in the Register within 60 days of the contract becoming effective. The information (including a copy of the contract if required) must be included in the Register for either 30 days or until the obligations under the contract have been satisfied, whichever is the longer period.

Classes of contracts

The GIPA Act identifies three classes of contracts:

1. Class 1 Contracts

Class 1 Contracts have a value of $150,000 or more. Most contracts entered into by the University following the usual tendering process will be Class 1 Contracts.

2. Class 2 Contracts

Class 2 Contracts are Class 1 Contracts where the value is less than $5 million and one of the following applies:

• there has not been a public tender process and the terms and conditions of the contract have been directly negotiated with the contractor
• the contract was the subject of a tender but the terms and conditions have been substantially negotiated with the contractor
• the obligations of one or more parties under the contract to maintain or operate infrastructure or assets could continue for 10 years or more
• the contract involves a privately financed project (according to the Treasury's guidelines)
• the contract involves a transfer of a significant asset of SCU to another party in exchange for the transfer of an asset to SCU
3. Class 3 Contracts

Class 3 Contracts are Class 2 Contracts with a value of more than $5 million.

The detail required to be reported varies with each Class of contract. A copy of Class 3 contracts must be made available with the Register. For full details of the requirements refer to Division 5 of the GIPA Act.

SCU Contracts Register

http://www.scu.edu.au/legal/download.php?doc_id=11812&site_id=142&file_ext=.pdf

Contractor	Description	Details	Reference	Published
Commonwealth Bank of Australia	Lease of Oce VarioPrint 6200	Commonwealth Bank of Australia contract details	4631	8/8/2011
Lachlan Close Developments Pty Ltd	Lease of real property	Lachlan Close Developments Pty Ltd contract details	2853	11/08/2011
Origin Energy	Electricity supply	Origin Energy contract details	4598	23/08/2011
Lahey Constructions Pty Ltd	Extensions and refurbishments to CHEC	Lahey Constructions Pty Ltd contract details	4599	23/08/2011
Hutchinson Builders	Construction of Gold Coast Campus Building B	Hutchinson Builders contract details	4501	23/08/2011
Yellow Edge Pty Ltd	Blackboard collaborate software	Yellow Edge Pty Ltd contract details	5122	23/02/2012
Dimension Data	Local traffic management	Dimension Data contract details	4731	08/09/2011
Aarnet Pty Ltd	Fibre service	Aarnet Pty Ltd contract details	4732	08/09/2011
Blackboard Inc	Software licence	Blackboard Inc contract details	4733	08/09/2011
Elsevier	Subscription	Elsevier contract details	4773	05/10/2011
Ten-Four	Media services	Ten-Four contract details	5235	1/03/2012
Australian OpCo P/L	Travel services	Australian OpCo contract details Australian OpCo tender evaluation details	5271	4/4/2012
Microsoft P/L	Technical support	Microsoft Pty Ltd contract details	5455	15/5/2012
Summerland Credit Union Ltd	Financial transaction services	Summerland Credit Union Ltd contract details	5269	19/6/2012

Updated: 27 February 2013