Southern Cross Research Portal and Copyright

In order to deposit a PDF work in the Southern Cross Research Portal, you must hold the copyright to that work, or have permission from the copyright owner to do so. The copyright of any material deposited in the Southern Cross Research Portal is retained by the depositor/creator unless otherwise explicitly stated.

Which version of my research can be added to the repository?

Which version of a work, if any, can be deposited, varies depending on the publisher. Authors commonly assign copyright to publishers when they negotiate their contract with the commercial publisher that is publishing their journal article or conference paper. The right to submit your work to an institutional repository may be outlined in your copyright transfer agreement. Repository staff will check publisher policies and if required contact publishers to seek permission to make the full text of a work available to the public.

Working within the guidelines established by publishers, the version of the work that will be included in the repository will be sought in the following order of priority:

  • Publisher's PDF version
  • Post-print - accepted manuscript, post peer-review
  • Pre-print - submitted manuscript, pre peer-review

If it is not possible to upload one of the above versions it may be possible to link to the published version on the publisher's website. Most publishers permit the post-print to be added to the author's institutional repository. It is important that we check the conditions attached to each publication and upload the version that is permitted by the publisher. Information about the conditions attached to publication in individual journals or with specific publishers can be found on the SHERPA/RoMEO website. Most publishers do not permit any version of the full text of books or book chapters to be deposited in the repository, unless the author has retained copyright of the work. Some publishers also have deposit conditions such as a requirement to acknowledge the publisher, include specific wording and/or link to the final version on their website. It is SCU's policy to comply with all publisher deposit conditions (including embargo periods) and to include any required acknowledgements in each work's repository record.

Please see the University Library information about Southern Cross Research Portal, open access and publications submission.

Copyright Takedown Notice

If you believe that a copyright work is available on the Southern Cross Research Portal our institutional repository, in such a way that constitutes a copyright infringement or a breach of an agreed licence or contract please notify us.