Casual room and video conference bookings

Southern Cross University staff and students wishing to book the following services should complete the Room Booking Online Form and submit for processing. A copy of the submitted form will be emailed to the provided email address for your records.

  • casual room bookings at Lismore and Gold Coast; or
  • video conference bookings at Lismore, Gold Coast, Coffs Harbour, National Marine Science Centre and The Hotel School Sydney.

A confirmation email will be sent. No event should be advertised prior to receiving the confirmation. The Timetable Team will oversee bookings and any further assistance or follow up that may be necessary can be directed to Timetables on 02 6626 9353.

Note: bookings may take up to 2 business days to process. We appreciate your patience.

Email and contact details

Lismore Timetables Team
Email: timetables@scu.edu.au
Phone: 02 6626 9353

External booking of campus facilities — Lismore and Gold Coast

If you are a group or organisation external to the University, you should download the External Room Booking Form, complete it then email it to the Event Booking Team for processing. A confirmation email will be sent.

Venue hire cost

Hire charges are based on the type of venue and fit out of the space. There is no additional cost for use of the audio-visual equipment where it is supplied as standard with the room.

Additional charges will apply if the services of an audio visual technician are required/compulsory, or if extra cleaning or equipment is requested for your event. There may also be additional costs for security or other items.

Gold Coast and Lismore facilities

Room Type/Seats (Capacity)Room Hire Half Day
4 hours or less
Room Hire Full Day
Longer than 4 hours
Flat Teaching Space (30–100) $150 $250
Lismore Theatre Small (40–280) $250 $450
Lismore Theatre (500) and Gold Coast Theatre (560) $600 $1,200
Computer Laboratories $500 $1,000
Science Laboratories* (Nursing, Chemistry, Midwifery, Engineering) $350 $650
Function Room** (Gold Coast only) $300 $500

* Science Laboratories will also incur additional costs for consumables, specimens, lab or equipment setup/teardown or any other requirements.

** Function Room capacity of 150 standing/theatre style. Fitted with 50 moveable chairs and 20 flip tables. 5 Cocktail tables and 18 high chairs. Adjoining kitchen fitted with fridges, microwave and dishwasher. Additional furniture or catering equipment requirements will need to be sourced by the hirer. See Function Room photos below.

NOTE: all rates/fees are GST inclusive and are current as at 18 January 2018 and are subject to change without notice and will require a written confirmation of quote before acceptance of booking.

Audio-visual and Technical Support Services

This service is available to Southern Cross University Staff and authorised external organisations. Charges may apply to external organisations or events organised for external organizations where other fees apply (e.g. Enterprise Centre events) or internal events which fall outside standard business hours or operations.

Time/Day of eventCost
Business hours (9am-5pm weekdays) $80 per hour (minimum of 4 hours)
After hours (5pm – 10pm) $90 per hour (total booking must be more than 4 hours)
Weekends $120 per hour (minimum of 4 hours)


  1. All hires that require Audio-visual or technical support will require at least 2 business days’ notice for simple events and a minimum of 2 weeks’ notice for complex or large events.
  2. Complex or Large event services may include complex staging and streaming/recording. Prices will be quoted on request.
  3. These prices are a guide only which can be tailored to suit individual event requirements. Quotations will be sent to the hirer with additional associated costs for the activity including security, cleaning and other applicable charges. These charges will need to be accepted before any External Hirer bookings are made.

Service and facility fee

It is necessary to ensure your room is open, available and clean. A Service and Facility Fee will be charged on all external bookings to cover a standard open and close and clean of your venue.

The fee is $125 inc. GST.

When a room booking fee waiver is applied to a booking the Service and Facility Fee may still apply for the cost of cleaning if the room is not satisfactory after a reasonable single use.

Other facilities

All other teaching spaces and facilities including Sports Hall, Music and concert spaces, Visual Arts and Lab spaces are hired at the discretion of the Examinations, Progression and Timetable Manager in consultation with the relevant Manager/Coordinator of the required spaces.

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