Before the project starts

When applying for grants and planning your project the Library can help you find information about your legal and professional obligations.

Ask your Librarian for help with choices about where to publish, measuring journal impacts and open access. Contact your Librarian for assistance.

Document your decision-making, including costings, for your grant application.

Review the data management and data sharing requirements of funding agencies, taking particular note of how compliance will be assessed and the consequences of non-compliance.

Review the data management requirements of partner organisations, particularly commercial organisations.

Consider the expectations of researchers in your discipline and from other disciplines and how these might affect how you manage your data (including sharing, if possible).


ARC Grants information

NHMRC Funding information

Seek advice from Research Portal or contact your Librarian.

Data can be an important research output in its own right as well as providing supporting evidence for published findings. In some disciplines the availability of data has led to a quantifiable increase in the number of citations for a related publication. Internationally infrastructure and services are emerging that will support the citation of datasets.
When planning a project, consider:

  • the audiences for your research and how they could make use of the data you will be collecting - is your work of interest to policy makers, not-for-profit agencies, the commercial sector or the general public, as well as to other researchers?
  • the data management and data sharing requirements of journals you might publish in
  • the availability of data journals for your discipline for publishing data outputs
  • how you could use data to communicate your results more effectively - data in raw and visualised forms adds interest to your publications and conference presentations
  • whether an institutional repository or subject repository can disseminate your data - these services assign your data a Digital Object Identifier (DOI) that will help with citation and impact tracking, and provide information about your data to search engines like Google Scholar and registries like Research Data Australia. (See for more details about depositing in repositories and archives).

Incorporate your data dissemination plans into the sections of grant application forms dealing with publication and research impacts and/or data sharing.

A list of data journals (PREPARDE project, University of Leicester)
Data Journals (Australian National Data Service)
Data Citation (Australian National Data Service)

Seek advice from Research Portal or contact Your Librarian.

If possible, establish data management related costs and include these in the proposed budget of your grant application if the funding rules allow.

Costing Tool: Data Management Planning (pdf: UK Data Archive)

Funders may request information about how you plan to manage data, either as part of a grant application or as a separate document. If the funder does not require a formal data management plan, you can record data planning information in an internal document, which should cover the following types of information:

  • what types of data will be created
  • who will own and have access to the data
  • what facilities and equipment and methods will be used to capture and process the data
  • where data will be stored during the project and after the project is completed
  • how data could be shared or published and what conditions of re-use will apply
  • who will be responsible for each of these activities.

All partners should be involved in the development and signoff of a data plan. You can also document your data planning in a variety of other places, including funding and collaboration agreements, ethics applications, and annual reports to funding agencies. Treat these documents as corporate records and retain and dispose of them appropriately.

ARC Discovery Projects - Instructions to Applicants for funding commencing in 2015 (see Part C - Project Description)
Data Management Plans (Australian Research Data Commons ARDC)

Seek advice from Research@SCU.



Adapted from Best practice guidelines for researchers: Managing research data and primary materials by Griffith University which is licensed under a Creative Commons Attribution 4.0 International License.