+

Grant Application Deadlines

Submission deadlines apply for the following stages in the application process. Please note the requirements for each stage, as incomplete applications will be returned to the researcher and deemed not to have met the deadline.

Applications that do not meet the internal deadlines described below may not be supported by the University.

Explanation of Date

Date by which researchers need to notify the Grants and Contracts Team of their intention to submit an application. The notification deadline is important because it enables the researcher to be sent advice about the application and process (including the internal expert review and Compliance Review deadlines) in a timely manner.

Researchers should notify the Grants and Contracts Team of intention to submit as soon as possible, and ideally after they have received approval from the Associate Dean Research (or equivalent) to apply.

If you are applying for any funding from the providers (such as ARC, NHMRC and others) as listed in the Strategic Research Funding Opportunities Calendar, please adhere to the dates listed in the document.

In all other cases, the following timelines apply:
•    6 weeks prior to external deadline = Notification Deadline.  Please email grants.contracts@scu.edu.au to advise your intention to apply for a grant, having already received your Associate Dean Research (ADR’s) (or that of your Head of Work Unit, if you are not in a Faculty structure) approval to apply; and
•    2 weeks prior to external deadline = Compliance Review Deadline. Please email a complete, polished and peer-reviewed draft of your application to grants.contracts@scu.edu.au, along with a copy of all internal approvals required.

What happens if deadline is not met?

Late applications may not be further supported by the University.

Explanation of Date

Date by which researchers need to submit a completed application to the expert reviewer, if the DVCR has agreed to support the application with an expert review. All expert and peer reviews must be completed prior to the Compliance Review deadline.

How date is set/advertised?

The Expert Review Deadline is usually advised by the Grants and Contracts Team after a researcher notifies the Grants and Contracts Team of their intention to apply. Note that expert review is only undertaken for some grants (eg ARC and NHMRC applications). Researchers may seek their own expert or peer reviews, independently of the Grants and Contracts Team process.

What happens if deadline is not met?

Researchers are strongly encouraged to meet the expert review deadline so that the application has the best chance of success. If the expert review deadline is not met, it makes it more difficult for the researcher to complete revisions in time to meet the Compliance Review deadline.

Explanation of Date

Date by which researchers need to submit a full and final application to the Grants and Contracts Team for compliance review and institutional authorisation. A complete grant application includes all documents being submitted to the funding body (such as the proposal, attachments, budget, letters of support etc) and all internal documents/approvals (such as the Project Pre-approval form, Certification paperwork if required etc). All peer and expert reviews should be completed and incorporated into the application before it is sent for compliance review.

How date is set/advertised?

Only certain Southern Cross University staff have the delegation to approve submission of grant applications involving the University. Compliance review deadlines are set with mind to the types of checks which are appropriate for the application, the complexity of the application, the volume of applications being processed and the delegate required to approve the application (e.g. applications requiring Vice Chancellor approval require several days with the Vice Chancellor’s Office, to guarantee that they will be considered by the external submission date).

The compliance review deadline is notified to a researcher after they have advised the Grants and Contracts team of their intention to apply.

What happens if deadline is not met?

There is no guarantee that requests to extend a deadline will be granted. However, extensions will be considered under exceptional circumstances. Researchers who believe they are likely to miss a compliance review deadline must send an email to the Grants and Contracts team ASAP, copying their Associate Dean Research (or equivalent, if not located within a Faculty) requesting an extension and providing an explanation of the exceptional circumstances which mean they are unable to meet the deadline.

Explanation of Date

Final deadline for the application to be received by the Funding Body.

Tenders for research are often identified by the researcher in the first instance rather than the Grants and Contracts Team, and usually have tight time frames for submission. Tenders can be quite complex requiring reviews of agreements, compliance checks against specific requirements and appropriate institutional signoffs etc. Therefore as a general rule, the Grants and Contracts Team require as much notice as possible regarding a tender submission.

Compliance Review deadlines for research tenders are by negotiation with the Grants and Contracts Team but indicatively, a minimum of two weeks prior to the external deadline is required.

Researchers must have the in principle approval of their Associate Dean Research (or equivalent) before contacting the Grants and Contracts team to notify their intention to apply.

Research Tenders

Tenders for research are often identified by the researcher in the first instance rather than the Grants and Contracts Team, and usually have tight time frames for submission. Tenders can be quite complex requiring reviews of agreements, compliance checks against specific requirements and appropriate institutional signoffs etc.

Therefore as a general rule, the Grants and Contracts Team require as much notice as possible regarding a tender submission. Compliance Review deadlines for research tenders are by negotiation with the Grants and Contracts Team but indicatively, a minimum of two weeks prior to the external deadline is required.