Registering your Publications

All records submitted must be certified for audit purposes by the first author's Associate Dean of Research (ADR). Incomplete records will be returned to the submitting author.

For all submissions, please use Adobe Acrobat Reader Version 10, or later.
Google Chrome users: right click on the submission form to download to your desktop before opening in Adobe Reader.

Do not open in the Chrome browser.


  1. First named Southern Cross University author is responsible for submission.
  2. Download the appropriate submission form.
  3. Obtain the required verification materials specified on the form.
  4. Click the 'SUBMIT' button on the completed submission form and required attachments to email the form to your ADR.
  5. The ADR will review and verify the submission before forwarding to the Office of DVC Research.

All submissions will be entered in the Research Management System (IRMA) and Research Portal (Library).


For further information about the publication submission process see Research Publications FAQs, or download the Publications submission process flow chart (pdf).

To request a publications report, email research.irma@scu.edu.au. Please note: reports are run each Friday, and there is generally up to a 2 week turnaround time.

Verification Process

All publications included in Southern Cross University's external reporting require certain verification materials. These are retained by the Office of DVC Research for audit purposes. Materials required depend on the publication category. Details are listed in the verification section of each.

Verification materials generally include:

  • a full copy of the research output;
  • evidence of bibliographic details (e.g. ISBN/ISSN, contents pages, year of publication, etc.);
  • evidence of peer-review;
  • evidence of Southern Cross University-affiliation of author.
    • naming Southern Cross University in the author's by-line;
    • naming Southern Cross University in the author's profile listed in contributor pages;
    • a footnote or statement indicating that the research leading to the publication was undertaken in the author's capacity as a staff member/student of Southern Cross University.

For a summary of publication types collected, see Reportable Publication Types.

For all queries or assistance please email research.publications@scu.edu.au.