FAQ Delegations Framework

Q: What is a delegation or delegate?
A: A delegation is a conferral by the Council of its power and authority to perform functions on an officer or body of the University. Delegations provide formal authority for officers, committees or other bodies to commit the University, incur liability for the University, or otherwise use the powers provided to the University under the Southern Cross University Act 1993 (NSW) (the Act) or other legislation. Council retains and can exercise all delegated powers and authorities.

A delegate is a person who Council has shared its authority with.

Q: Where do I find the Delegations Framework?
A: The Delegations Framework documents are found in the SCU Policy Library.

Q: Why is the Delegations Framework different to the previous Delegations Register?
A: When reviewed against best practice in the sector, the previous delegations register had a number of shortcomings from governance, legal, administrative and end user points of view. The new Delegations Framework aligns SCU with sector best practice, is grounded in sound principles of administrative law, and follows extensive consultation with stakeholders across the University.

Q: How do I know what (if any) delegations I have?
A: Search the Delegations Rule Schedule A to find your delegations (if any).

The delegations are all listed against position descriptions, not people, so when somebody acts in your role or takes over your role, they assume the position's assigned delegations. Additionally, each delegation has a code assigned to it which defines who else may exercise the delegation (refer the delegation code FAQ below).

Q: What do the delegation codes mean?
A: The delegation code tells us who else (if anyone) can exercise a delegation besides the position named. This saves much repetition in the schedules because we don't have to repeatedly list the delegates' supervisors.

General (G1, G2, G3 and G4) and Specialist Delegations (S1, S2, S3, S4, S5) which are held by the least senior delegate (G4 or S5 being the lowest) are held also by that delegate's immediate supervisor or line manager and successively by each subsequent supervisor or line manager within the chain of delegation (refer Schedule B - Reporting Lines and Schedule C - Delegation Types ).

Delegations marked NT1 or NT2 cannot be exercised by any position except the named delegate.

Q: Why is sub-delegation prohibited?
A: Under the university's founding legislation, the Southern Cross University Act 1993 (NSW), only the University Council can sub-delegate. This is a legislative restriction that only the NSW parliament can change.

Under limited conditions delegates can authorise employees under their supervision to perform routine aspects of a delegation, such as approve professional timesheets. Common sense applies, in that as a delegate you cannot authorise another person to perform an activity which requires your own substantial independent judgement, or where the decision would significantly affect the rights of an individual (i.e. expulsion).

Additional boundaries and procedures for authorising supervised employees are defined in the Delegations Rule.