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Induction forms, documents and tools

Online Onboarding

If onboarding has been completed via the Acendre online system the following forms and information will be submitted to HR Services as part of the online onboarding process:

• Personal details
• Work rights
• Banking details
• Equal Employment Opportunity information
• Emergency contact information
• Tax file declaration information
• Qualifications
• Working with Children clearance - if stated as required
• Superannuation details
• University Motor vehicle authority – if applicable for role
• Relocation Assistance Agreement - if applicable
• Prior services with other Universities
• Corporate Induction Certificate

Corporate Induction

Section 1  -  Forms and documents (If not completing Online Onboarding)

Forms

• Employee details
• Superannuation:
• University employees: UniSuper application form (as per link provided with your letter of offer); or
• Southern Cross Campus Services employees: Superannuation standard choice form (default fund is UniSuper).
• Tax File Number Declaration

Documents

Please provide the following original documents to confirm your:

• Date of Birth
• Passport, Australian Birth Certificate, Australian Citizenship Certificate or Australian or New Zealand passport.
• Right to work in Australia (must be provided unless you are an Australian or New Zealand citizen)
• Valid working visa or certificate of evidence of resident status.
• Academic qualifications
• Academic transcripts, testamurs or certificates. If your name now differs from that recorded on any original documents you provide, you need to supply documentary proof of your change of name (such as a marriage certificate or Change of Name certificate issued by the Registry of Births, Deaths and Marriages).

Section 2  -  Additional forms and information to be completed on first day (All onboarding)

• Work Unit WHS checklist – To be sent to HR Services
• Emergency Evacuation Training (Compulsory for all Gold Coast campus staff) - If not already completed as part of Corporate Induction to be sent to HR Services
• Key and Building Access Form
• Key and Building Access Form - Coffs Harbour Campus
• Contact idcard@scu.edu.au to request a staff photo ID. You need an ID card to:
  • Borrow from the library
  • Gain approved after-hours access to University buildings
  • Print/scan and copy using the University system
• Complete your contact details for the online staff directory. You are responsible for updating and maintaining the following details in the Staff Directory:
• Your contact phone number
• Your office location
• Your comments section
• Your photo
• Academic employees are automatically given access to the Southern Cross Researcher Profiles, please email researchportal@scu.edu.au for information on creating and populating your Researcher Profile.
• Induction feedback form

Documents and information

• Acronyms @ Southern Cross University
• Ergonomic self assessment checklist
• Technology Services information for new staff
• Casual pay schedule
• Casual academic centre
• Casual academic staff: a quick guide
• Contact information for casual academic staff - proforma