GIPA Act Contract Register

Division 5 of Part 3 of the Government Information (Public Access) Act 2009 (NSW) ("GIPA Act") requires the University to maintain a publicly available register of information about certain contracts between the University and private sector entities.

What must be recorded in the SCU Contracts Register?

SCU's Contracts Register is required to contain details about contracts:

  • To which at least one private sector entity or individual is a party; and
  • Which have or are likely to have a value of $150,000 or more,

and in which a party agrees to:

  • Undertake a project such as construction, infrastructure or property development;
  • Undertake the provision of specific goods or services;
  • Transfer real property to another party; and/or
  • Lease real property.

What information is not required to be published in the Register?

Contracts of employment are not required to be reported.

The University is also not required to publish the following confidential information in the Register:

  • The commercial-in-confidence provisions of a contract, within the meaning of the definition of "commercial-in-confidence" from Schedule 1 of the GIPA Act;
  • Details of any unsuccessful tender;
  • Any matter that could reasonably be expected to affect public safety or security; or
  • Any information for which there is an overriding public interest against disclosure. This is determined in accordance with the test set out in Division 2 of Part 2 of the GIPA Act.

What is the process for a contract to be recorded in the Register?

The University's Contract Procedures require that the work unit that negotiates a contract must provide a copy of the fully executed agreement to the Legal Office within 5 days of receipt. From that copy of the contract, the Legal Office will determined whether the contract meets the threshold for publication in the Register and, if so, will pre-fill as much of the form as possible before returning it to the work unit for the pre-filled information to be checked and for completion of any outstanding information.

In the case of arrangements being made and paid off invoices or purchase orders alone, it is the responsibility of the work unit to contact the Legal Office prior to payment to arrange for review of the terms and conditions contained in the invoice/purchase order or otherwise associated with the arrangement. At that time, the Legal Office will indicate whether the arrangement needs to be recorded in the register and, if so, will provide the work unit with a copy of the Contracts Register Form for completion.

PDF Download SCU's GIPA Act Contract Form

How long will the information be kept in the SCU Contracts Register?

Information about the contracts or material variations must be included in the Register within 45 working days of execution or, for contracts with conditions precedent, of the contract becoming effective. The information (including a copy of the contract, in the case of class 3 contracts) must be included in the Register for either 20 working days or until the obligations under the contract have been satisfied, whichever is the longer period.

Classes of contracts

The GIPA Act identifies three classes of contracts:

  1. Class 1 Contract

    Class 1 Contracts have a value of $150,000 or more. Most contracts entered into by the University following the usual tendering process will be Class 1 Contracts.

  2. Class 2 Contracts

    Class 2 Contracts are Class 1 Contracts valued at less than $5 million and for which one or more of the following apply:

    • There has not been a tender process;
    • The contract was the subject of a tender but the terms and conditions have been substantially negotiated with the contractor;
    • The obligations of one or more parties under the contract are to maintain or operate infrastructure or assets and could continue for 10 years or more;
    • The contract involves a privately financed project (according to the Treasury's guidelines); and/or
    • The contract involves a transfer of a significant asset of SCU to another party in exchange for the transfer of an asset to SCU

  3. Class 3 Contracts

    Class 3 Contracts are Class 2 Contracts with a value of more than $5 million.

The GIPA Act provides that certain information must be published (if applicable) for each contract class. Generally speaking, basic information is to be provided on all three classes, slightly more information for classes 2 and 3 and a copy of each Class 3 contract must also be made available with the Register. All of these data provision requirements are subject to the exceptions set out in section 32 of the GIPA Act, as described above under "What information is not required to be published in the Contracts Register?" For full details of the requirements refer to Division 5 of Part 3 of the GIPA Act. 

SCU Contracts Register

ContractorDescriptionDetailsRef.ClassClass 3 Comment*Upload Date
Dimension Data Local traffic management 4731- Dimension Data PDF 4731 ** Not Applicable 08/09/11
Aarnet Pty Ltd Fibre service 4732- Aarnet Pty Ltd PDF 4732 ** Not Applicable 08/09/11
Elsevier Subscription 4773- Elsevier PDF 4773 ** Not Applicable 05/10/11
Ten-Four Media services 5235 - Ten-Four PDF 5235 ** Not Applicable 11/05/15
Indue Aggregation Services Pty Ltd (Summerland Credit Union) Financial transaction services 5269 - Indue Aggregation Services Pty Ltd PDF 5269 ** Not Applicable 11/05/15
Blackboard International B.V. Blackboard Student Learning Management System 7747 - Blackboard International B.V. PDF

 

7747 ** Not Applicable 8/10/14
Microsoft Australia Partnering with Dell Licence 8289 - Microsoft Australia Partnering with Dell PDF 8289 ** Not Applicable 13/03/15
Gold Coast Airport Pty Limited Licence for Parking 7096 - GCAL - Carpark licence PDF

 

7906 ** Not Applicable 21/04/15
Various Collaboration agreement setting out obligations of parties in joint research project "Improving wellbeing through student participation at school" 8338 - Collaboration Agreement for ARC-funded Research Project PDF 8338 ** Not Applicable 21/04/15
Crowe Horwath (Australia) Pty Ltd Internal audit services 8107 - Crowe Horwath (Australia) Pty Ltd PDF

 

8352 ** Not Applicable 21/04/15
J Hutchinson Pty Ltd Lismore campus new Learning Centre and Level 2 building A refurbishment 7283 - J Hutchinson Pty Ltd PDF 7283 ** Not Applicable 21/04/15
Huawei Technologies (Australia) Pty Ltd Supply of network, telephony, CCTV and related ICT systems and services 7779 - Huawei Technologies (Australia) Pty Ltd PDF

 

7779 ** Not Applicable 21/04/15
PlattForm Education Australia Pty Ltd Various services in relation to student enrolment and retention as well as in relation to online courses 7761 - PlattForm Education Australia Ltd PDF 7761 ** Not Applicable 05/06/15
Engagement Australia Ltd Supply of partial administrative resource by SCU to Engagement Australia 7908 - Engagement Australia Ltd PDF

 

7908 ** Not Applicable 09/06/15
Rittal Pty Ltd Design and installation of SCU Beachside Containerised Data Centre 7786 - Rittal Pty Ltd PDF 7786 ** Not Applicable 12/06/15
Main Constructions Pty Ltd Upgrade of carparks F and H at SCU's Beachside/Bilinga Campus 7802 - Main Constructions Pty Ltd PDF 7802 ** Not Applicable 15/06/15
Sports Technology International Supply and installation of synthetic football pitch and associated infrastructure 6139 - Sports Technology International PDF

 

6139 ** Not Applicable 17/06/15
Gold Coast Airport Pty Limited Sublease A at Beachside/Bilinga Campus 3094 - Gold Coast Airport Limited - Sublease A PDF 3094 ** Not Applicable 17/06/15
Gold Coast Airport Pty Limited Sublease C at Beachside/Bilinga Campus 3317 - Gold Coast Airport Limited - Sublease C PDF

 

3317 ** Not Applicable 17/06/15
Gold Coast Airport Pty Limited Lease of Carpark E at Beachside/Bilinga Campus 7057 - Gold Coast Airport Limited - Lease Carpark E PDF 7057 ** Not Applicable 17/06/15
Gold Coast Airport Pty Limited Lease Carpark F at Beachside/Bilinga Campus 7058 - Gold Coast Airport Limited - Lease Carpark F PDF

 

7058 ** Not Applicable 17/06/15
Gold Coast Airport Pty Limited Lease of SCU B at Beachside/Bilinga Campus 7325 - Gold Coast Airport Limited - Sublease B PDF 7325 ** Not Applicable 17/06/15
Southern Cross University Coffs Harbour Students Association Incorporated SCU funding agreement for SCU CHSSA to provide various services to the SCU student body 8378 - SCU Coffs Harbour Student Association PDF

 

8378 ** Not Applicable 19/06/15
Lismore and External Students Association Incorporated SCU funding agreement for LEXSA to provide various services to the SCU student body 8374 - LEXSA PDF 8374 ** Not Applicable 19/06/15
CoastRs Incorporated SCU funding agreement for CoastRs to provide various services to the SCU student body 8376 - CoastRs Incorporated PDF

 

8376 ** Not Applicable 19/06/15
Southern Cross Postgraduate Association Inc. SCU funding agreement for SCPA to provide various services to the SCU student body 8377 - Southern Cross Postgraduate Association PDF 8377 ** Not Applicable 19/06/15
Jos America Machines - Ottobock Australia Supply, installation and lease agreement for certain equipment 5926 - Jos America Machines-Ottobock Australia PDF

 

5926 ** Not Applicable 19/06/15
Australian Indigenous Mentoring Experience Indigenous Corporation SCU funding agreement for AIME to provide a variety of support and other services to SCU's indigenous student students 6911 - AIME PDF 6911 ** Not Applicable 19/06/15
AJM Refrigeration and Air-Conditioning Refrigeration and Air-Conditioning Maintenance and Call-outs 5334 - AJM Refrigeration and Air-Conditioning PDF 5334 ** Not Applicable 30/06/15
Mulpha Hotel Operations Pty Ltd Lease of part of Level 1, 117 Macquarie Street, Sydney 7722 - Mulpha Hotel Operations Pty Ltd PDF

 

7722 ** Not Applicable 02/07/15
Cheerich Property Pty Ltd and Mulpha Hotel Pty Ltd Lease by SCU and Mulpha Hotel Pty Ltd of Level 3, 99 Lonsdale Street, Melbourne 8052 - Cheerich Property Pty Ltd and Mulpha Hotel Pty Ltd PDF 8052 ** Not Applicable 02/07/15
Australian Sub-Tropical Coffee Association Collaboration agreement for the identification and evaluation of coffee varieties against certain criteria 8537 - RIRC Coffee Collaboration PDF

 

8537 ** Not Applicable 03/07/15
Fisheries Research and Development Corporation Collaboration agreement for research on direct age determination withvalidation for commercially important Australian lobster and crab species 8243 - Fisheries Research and Development Corporation PDF 8243 ** Not Applicable 06/07/15
Unimutual Limited Insurance covering property, general and products liability, professional liability, malpractice and general clinical trials 8838 - UniMutual Insurances 2014-2015 PDF

 

8838 ** Not Applicable 06/07/15
Dalian Yangyu Science & Education Ltd Education Agency Agreement 7239 - Dalian Yangyu Science & Education Ltd PDF 7239 Class 1 Not Applicable 10/08/15
Le Cordon Bleu International B.V., Le Fondation Le Cordon Bleu and Le Cordon Bleu Australia Pty. Ltd Licence and delivery agreement regarding the Le Cordon Bleu Master of Gastronomic Tourism 5162 - Le Cordon Bleu PDF

 

5162 Class 2 Not Applicable 28/09/15
Harris Movement Engineering Pty Ltd Supply and installation of electrical andaudio-visual services in relation to theWhitebrook Theatre at SCU's LismoreCampus 9052 - Harris Movement Engineering PDF 9052 Class 2 Not Applicable 10/08/15
The Trustee for MCINTYRE MORAN TRUST trading as AJM Refrigeration and Air Conditioning Pty Ltd Minor works related to replacement of existing air-conditioning infrastructure at F Block, Lismore Campus 9175 - AJM Engineering - Minor Works F Block PDF

 

9175 Class 1 Not Applicable 20/10/15
Gladstone Ports Corporation Ltd Dolphin Research in Port Curtis and Port Alma, QLD 8852 - Gladstone Ports Corporation PDF 8852 Class 1 Not Applicable 29/10/15
Mulpha Education Group Pty Limited Partnership to develop and operate Campuses for hotel and tourism courses 9257 - Mulpha Hotel Pty Limited PDF

9257 - Redacted SCU-Mulpha Hotel Pty Limited Contract PDF
9257 Class 3 No intention to publish full contract at a later date. Clauses 22, 23 and 32 have been redacted in full and relate, generally, to processes available in relation to closing out the partnership. 18/11/15
ERM Power Retail Pty Ltd t/a ERM Business Energy Electricity supply contract for Coffs Harbour and Lismore Campuses 9326 - ERM Business Energy PDF 9326 Class 2 Not Applicable 08/12/15
Unimutual Limited Various 2015-16 insurances 9398 - Unimutual Limited - 2015-16 Insurances PDF

 

9398 Class 2 Not Applicable 15/12/15
SEE Civil Pty Ltd Building C earthworks 9324 - SEE Civil Pty Ltd - Building C Earthworks PDF 9324 Class 2 Not Applicable 18/12/15
Horticulture Innovation Australia Research contract - mapping the macadamia genome 9452 - Horticulture Innovation Australia - Mapping the Macadamia Genome PDF

 

9452 Class 1 Not Applicable 18/12/15
ADCO Constructions Pty Ltd Building C, Beachside Campus, construction 9475 - ADCO Constructions Pty Ltd PDF 9475 Class 2 Not Applicable 27/01/16
Elsevier B.V. Licence for SCU staff/students to use Scopus Database 9497 - Elsevier BV Scopus Database Subscription PDF

 

9497 Class 2 Not Applicable 02/02/16
Elsevier B.V. Licence for SCU staff/students to use Science Direct Database 9498 - Elsevier BV Science Direct Subscription PDF 9498 Class 2 Not Applicable 02/02/16
TERMINALFOUR Solutions Limited Licence for web content management system software and set-up

9626 - TERMINALFOUR - Software licence PDF

Appendix to TERMINALFOUR disclosure - Procurement plan extract PDF

9626 Class 2 Not Applicable 02/02/16
Turner & Townsend Thinc Pty Ltd Project management consultancy services in relation to Building C at SCU's Beachside (Bilinga) Campus 9708 - Turner and Townsend Thinc - Building C Consultancy PDF 9708 Class 2 Not Applicable 04/03/16
Australian Academy of Technological Sciences & Engineering Limited Agreement for development of ISME Curriculum 9708 - Turner and Townsend Thinc - Building C Consultancy PDF 9841 Class 2 Not Applicable 19/04/16
Gold Coast Airport Pty Limited (GCAL) Contribution towards earthworks at SCU's Beachside (Bilinga) Campus (leased from GCAL) 9876 - Gold Coast Airport Limited - Contribution to works PDF 9876 Class 1 Not Applicable 26/05/16
G.N. Santin & L.K. Santin t/as Greg Santin Earthmoving Contract for earthworks at Lismore 10385 Santin Earthmoving Works PDF 10835 Class 1 Not Applicable 26/10/16
G.J. & K. Cleaning Services Cleaning services at SCU's Lismore, Gold Coast and Coffs Harbour campuses 10814 GJ & K Cleaning Services PDF 10814 Class 1 Not Applicable 26/10/16
MSS Security Pty Ltd Agreement for development of provision of security services for SCU's Lismore, Gold Coast and Coffs Harbour campuses 10843 MSS Security PDF 10843 Class 1 Not Applicable 26/10/16
Ikon Technology Group Northern Rivers Pty Ltd trading as Fuji Xerox Business Centre Northern Rivers Document and support services for Gold Coast Campus 10711 - Fuji Xerox - Gold Coast Campus PDF 10711 Class 1 Not Applicable 14/12/16
Ikon Technology Group Northern Rivers Pty Ltd trading as Fuji Xerox Business Centre Northern Rivers Document and support services for Lismore Campus 10710 - Fuji Xerox - Lismore Campus PDF 10710 Class 1 Not Applicable 14/12/16
Ikon Technology Group Northern Rivers Pty Ltd trading as Fuji Xerox Business Centre Northern Rivers Document and support services for Coffs Harbour Campus 10709 - Fuji Xerox - Coffs Harbour Campus PDF 10709 Class 1 Not Applicable 14/12/16
Phillips KPA Pty Ltd the trustee for the Phillips KPA Unit Trust Organisational review of the University 10981 PhillipsKPA GIPA Act Contract Form PDF 10981 Class 2 Not Applicable 09/01/17
Clear Horizon Consulting Pty Ltd Clear Horizon Consulting to develop an indepndent review and monitoring framework for service providers contracted to the Farm Co-operatives and Collaboration Pilot Program 11218- Clear Horizon Consulting PDF 11218 Class 1 Not Applicable 25/01/17
The trustee for the Muller Family Trust trading as R & S Muller Enterprise Pty Ltd Project management of Farm Co-operatives and Collaboration Pilot Program 11219 - R and S Muller - Farm Coop PDF 11219 Class 2 Not Applicable 01/02/17
Blaze Advertising Pty Ltd Advertising & Marketing services Blaze Advertising Contract Details PDF 11992 Class 1 Not Applicable 30/10/17
Aurion Corporation Pty Ltd Software support services Aurion Corporation Contract Details PDF 11448 Class 1 Not Applicable 30/10/17
DWP Australia Pty Ltd trading as DWP Suters Design Consultancy Services for construction DWP Australia (trading as DWP Suters) Contract Details PDF  12151 Class 2 Not Applicable 30/10/17
Turner & Townsend Thinc Pty Ltd Project manage design & construction of CHEC Turner & Townsend Thinc Contract Details PDF 11767 Class 2 Not Applicable 30/10/17


*
If the entire copy, or provisions of, a class 3 contract are withheld from publication i the register, in order to comply with section 32 of the GIPA Act the University must state whether it intends to publish to:

  1. publish that contract or those provisions at a later date and, if so, when; and
  2. a general description of the provisions withheld.

The University is also required to indicate, which it does on the copy of the contract published on the register, its reasons for withholding provisions of a class 3 contract from publication on the register.

** SCU started recording contract class in its register on 10 August 2015. The Information Commissioner recommends that this information be published, although the GIPA Act does not require it.