Student Diary Artwork Competition

Artwork theme: "What does SCU mean to you?"

1. Resolution: All submissions must be high resolution, preferably 300 DPI or higher. Please ensure any photographs of physical artwork are taken with a high-quality camera or scanner.
2. Accepted File Formats: PSD, PDF, JPEG, TIFF, EPS, and AI are preferred. Other formats may be accepted upon request.
3. Dimensions: Minimum size of 154 mm x 216 mm in portrait orientation.
4. Safe Zone: Please include a 10 mm safe zone around all edges to ensure important content is not cut off during printing.

Please note that AI-generated entries are not permitted and will not be accepted. Entrants may be requested to provide working files to verify originality. Any entry found to be AI-generated may be disqualified and prizes revoked.

Artworks must be culturally appropriate. Entrants are responsible for obtaining permission to use any cultural motifs, symbols or design elements in your work. Entries in breach may be disqualified.

Agreement to be bound

1. By entering the Student Diary Cover Competition (“Competition”), you ( “Entrant”) agree to be bound by these Terms and Conditions.
2. All information provided on the “How to Enter” section forms part of these Terms and Conditions.
3. The Competition is promoted by Southern Cross University, (ABN 41 995 651 524), a body corporate incorporated under the Southern Cross University Act 1993 (NSW), of Military Road, East Lismore, NSW 2480, Australia (“University”).

Competition Period

4. The Competition opens at 9:00am (AEST) on 12 January 2026 and closes at 11:59pm (AEST) on 6 September 2026 (“Competition Period”), unless otherwise varied, suspended, or cancelled by the University at its discretion.

Eligibility

6. Entry is open only to currently enrolled students of the University.
7. Employees of the University are not eligible to enter the Competition, unless they are also currently enrolled
8. The University reserves the right to verify eligibility and may disqualify any entrant who does not comply with these Terms and C

How to Enter

9. To submit an entry, you must submit your entry via the submission form on the University website, along with your name, student ID, course and a short statement about your work.
10. The artwork theme is: "What does SCU mean to you?”
11. The work must be an original piece produced by you and any elements contained within must be created by you.
12. AI-generated entries are not permitted and will not be accepted. Entrants may be requested to provide working files to verify originality. Any entry found to be AI-generated may be disqualified and prizes revoked.
13. Artworks must be culturally appropriate. Entrants are responsible for obtaining permission to use any cultural motifs, symbols or design elements in your work. Entries in breach may be disqualified.
14. All artwork must meet the following specifications:
    1. Resolution: All submissions must be high resolution, preferably 300 DPI or higher. Please ensure any photographs of physical artwork are taken with a high-quality camera or scanner.
    2. Accepted File Formats: PSD, PDF, JPEG, TIFF, EPS, and AI are preferred. Other formats may be accepted upon request.
    3. Dimensions: Minimum size of 154 mm x 216 mm in portrait orientation.
    4. Safe Zone: Please include a 10 mm safe zone around all edges to ensure important content is not cut off during printing.
15. Hardcopy submissions will not be accepted.
16. You may enter as many times as you like.
17. Entries that are incomplete, illegible, offensive, defamatory, unlawful, or infringe third-party rights will be ineligible.
18. The Promoter reserves the right to disqualify any entries which breach the above requirements.

Rights and Licence

16. By submitting artwork, you grant the University a royalty-free, perpetual, irrevocable, worldwide, non-exclusive licence to:
    1. Use, reproduce, adapt, publish, communicate, and display the artwork for the purposes of administering and promoting the Competition;
    2. Use the artwork for university promotional, marketing, educational, and branding purposes, including on merchandise, publications, digital media, and internal or external communications; and
    3. Modify, adapt, or alter the artwork to suit University branding or production requirements, in consultation with the winner.
17. Entrants retain moral rights, but waive the right to be identified as the author in certain uses where necessary for branding, production, or promotional purposes.

Liability and Waiver

18. The University:
    1. Accepts no responsibility for entries not received for any reason during the Competition Period, including entries that are lost, late, misdirected, or corrupted;
    2. Is not liable for technical difficulties affecting the entry mechanism and does not warrant that the entry mechanism will be available at all times;
    3. Is not responsible for any disputes between entrants regarding originality or content of artwork; and
    4. To the extent permitted by law, excludes all liability for any loss, damage, or injury suffered by an entrant arising in connection with the Competition.

Privacy

19. The University is collecting your personal information for the purposes of administering the Competition, contacting entrants and contacting winners.
20. The University may also use your personal information for marketing and promotional purposes. You may request at any time not to receive direct marketing.
21. You are not required to consent to direct marketing to enter the Competition. By providing your details, you acknowledge that the University may contact you for the purposes outlined above.
22. The University will treat your information confidentially and will not disclose it for another purpose without your consent unless we are required to do so by law. To access or update your personal information, please contact orientation@scu.edu.au.
23. Personal information will be handled in accordance with the University’s Privacy Management Plan. More information is available at edu.au/privacy or by contacting the Privacy Officer at privacy@scu.edu.au.
24. Entrants who do not provide the requested personal information cannot participate in the Competition.

Winning and Prizes

25. A panel of judges selected by the University (“Judges”) will choose the Top 6 Finalists from all eligible entries submitted during the Competition Period.
26. The judging period will run during the week of 7 September 2026 to 10 September 2026 (“Judging Period”)
27. Finalists will be notified by the University via email on 11 September 2026.
28. Judges votes are based on personal preference, and their decisions are final and binding.
29. Finalist entries will be posted on the University’s website and social media pages including Facebook and Instagram.
30. The winner will be selected by currently enrolled students via online voting between 14–27 September 2026 (“Student Voting Period”).
31. Student votes are based on personal preference, and the winning decision is final and binding.
32. The student with the winning entry will be notified by the University via email by 2 October 2026 (5:00pm AEST).
33. The winner’s name and entry may be published on the University’s website, Facebook page and shared other associated social media pages.
34. Prizes:
    1. Winner: $1,000 VISA Debit Card.
    2. Remaining 5 finalists: $200 VISA Debit Card each.
35. Prizes are not transferable or exchangeable, and may be subject to taxation; winners are responsible for any applicable taxes.
36. Prizes will be forfeited if not claimed by the winners within seven (7) days of being notified.

Disqualification

37. The University may disqualify any entry that:
    1. Breaches these Terms and Conditions.
    2. Infringes intellectual property or other rights.
    3. Is offensive, defamatory, or unlawful.
    4. Is suspected of being AI-generated without appropriate verification.

General

38. The University reserves the right to modify, suspend, or cancel the Competition at its discretion, including in cases of technical issues, force majeure, or other unforeseen circumstances.
39. In all matters, all decisions of the University and its judges will be final and cannot be contested. All decisions regarding eligibility, entries, judging, and prizes are final. No correspondence or discussions will be entered into regarding any decisions and such decisions cannot be contested.