Travel enquiry

Please submit your details in the web form below.

Please Note: Group travel is managed by SCU's Travel management company, FCM.

You do not need to complete a travel request if you are arranging a group booking.

A group booking consists of;

  • 10 or more travellers on the the same flight,
  • 10 or more hotel rooms at the same hotel, or
  • 20 or more travellers who are travelling to the same destination on the same airline (dates may vary), same location for hotel (hotels may vary) and/or 20 attendees for a conference regardless of hotel rooms needed.

Please contact the FCM group team on scugroups@fcmtravel.com.au 

For individual travel or multiple travellers up to nine please fill out the travel request form below.

Your travel request is not approved until reviewed by Travel Services and formally authorised by the appropriate delegate, as outlined in the University's Schedule A – Travel Approval Authorities. Informal approvals (e.g., emails, internal forms, verbal agreements) are provisional and subject to formal approval as outlined above. Certain travel requests may require further approval by the Vice President Finance or their delegate, in accordance with the University's Travel Policy and Travel Procedures, to ensure SCU’s limited travel budget is spent productively. 

Please note that Travel Services do not have the authority to overturn decisions made by delegated approvers. Any questions regarding the decision should be referred to your Head of Work Unit (HoWU) only. Please do not contact Travel Services or the Vice President Finance or their delegate. Please interact respectfully with the Travel Services team, as they apply Southern Cross University's established policies and procedures.

For advice on completing this form, refer to the Travel enquiry advice below.

Travel enquiry advice

Important: Please email a copy of your passport to travel@scu.edu.au. We are unable to process your approvals without a current copy of your passport.

International travel to medium or high-risk destinations (per DFAT ratings) will only be considered if accompanied by an approved International Risk Assessment. Download the International Risk Assessment Form. For group travel, please use the Group Travel Risk Assessment Form.

For further support with your travel risk assessment please download the ISOS app to your phone. Destination guides and updates are available on the ISOS member portal or app.

Your SCU Travel Services team are also able to provide guidance for entry requirements, visas and the mitigation of travel risk.

If your itinerary includes personal travel, please ensure that personal days do not exceed 35% of the total travel duration. Exceeding this limit requires you to personally fund the entire airfare, including flights to business locations.

Subject to approval, upon return from the trip, you may seek reimbursement via an expense claim for the business-related component.

Please note: Travel Services will not arrange any personal travel components, and all arrangements must comply with university policy and procedures.

A Travel Diary detailing your travel activities and locations is required for all international travel and domestic travel exceeding five days and may be requested for itineraries where personal travel is included.

Staff should acquit their corporate card and travel costs (including reimbursement and advances) by submitting an expense claim and supporting documentation (invoices/receipts) in Concur within 30 days of the travel being completed.

Non-staff will need to complete a Non-staff Expense Claim form after travelling: How to Claim for Non-Staff Expenses (login required)

Please note:

  • Out-of-pocket expenses will not be paid if over six months old.
  • Cash Advances must be reconciled within 30 days from return. No further Cash Advances will be issued until previous Cash Advances have been acquitted.

For further information please visit the Expense Services website.