Contractors & Visitors
Southern Cross University’s (SCU) obligated by Workplace Health & Safety legislation to, as much as reasonably practicable, ensure its Contractors, Service Providers and Visitors perform and carry out work in a safe manner. To achieve this, SCU Contractors, Service Providers and Visitors must ensure the risk of identified hazards are eliminated or controlled to avoid injury, as much as reasonably practicable.
Contractors, Service Providers and Visitors are expected to act and work safely at all times and must comply with their obligations under the relevant Work Health & Safety legislation, Codes of Practice and Australian Standards.
To control any risks, SCU have implemented a number of systems which includes, but is not limited to:
- All Contractors, Service Providers and Visitors must sign in upon arrival.
- Lismore: W Block Property Services Office (contractors only) or Security Gatehouse.
- Gold Coast: Building A Property Services Office
- National Marine Science Centre: Online form at Reception Desk
- Design, implement and submit Safe Work Procedures (SWP) and Safe Work Method Statements (SWMS); if applicable.
- Identify hazardous and controls for identified risks, including the submission of a Risk Assessment (RA) ; if applicable.
- Use of appropriate Personal Protective Equipment (PPE)
- Use of appropriate and safe tools/equipment
- Supply Safety Data Sheets (SDS); if applicable.
- Ensure adequate instruction, training and supervision
- Collection and record of company Certificates of Currency (Public Liability & Workers Compensation Insurance).
Relevant Work Health & Safety Legislation:
Prior to attending site and commencing any work with Southern Cross University, all companies/businesses must register, complete inductions and provide safety documentation to Property Services. To do so, you must:
- Email firstname.lastname@example.org to set up a contractor record. Attach copies of Company's current insurance documentation, including but not limited to:
- Workers Compensation Policy
- Public Liability (For high-risk work a minimum cover amount of $20 Million on any one occurrence is required)
- Accident & Illness Policy (Sole traders only)
- Professional Indemnity / Product Liability
- Complete the Financial Operations New Supplier Request Form which will be sent from our Finance department.
Every worker attending SCU sites is required to complete the online SCU Contractor Induction; this new contractor induction system can be accessed on all devices (computer, tablet or mobile). To allow adequate time for processing, induction requests must be sent to email@example.com at least 3 days prior to arriving on site. This induction has been created to support and provide workers with information on:
- WHS legislative requirements
- Regulatory health, safety and environmental obligations
- Compliance with SCU safe work policies and procedures (Contractor Safety Induction Policy & Contractor Safety Procedures)
- Safe work practices
More information on how to Register for a Contractor Induction & mandatory Safety Documentation, can be found below.
How to register for a contractor induction?
The process involves 7 simple steps:
- Send an email to firstname.lastname@example.org and list the name and email address of the worker you wish inducted. An email with our registration link will then be sent directly to the worker.
- They will need to fill out the simple registration form and verify their email address (the verification email can take 5-10 minutes to appear in their inbox).
- Please wait while the registration is approved and induction material is assigned. This won’t take long and the worker will be notified by email when the account is ready.
- Workers can now sign into the portal and will find the Contractor Induction linked to the homepage.
- Working through each course, the worker will need to complete all their induction material.
- When the Contractor Induction is complete, their swipe access card will be developed and made available at the requested collection location.
- (If required) If the worker needs laboratory access then they must also complete a Laboratory Onsite Inspections for the labs they wish to gain access. This can be arranged by contacting the laboratory staff directly or Property Services
** The induction material for each campus varies so it is extremely important that the worker’s registration form be complete accurately and they select the correct campus/campus set. (For example, Gold Coast is the workers main campus but at times they may need to attend Lismore Campus, then, the ‘All Campuses’ selection must be used.)
BEFORE commencing any works on a SCU site, you must complete and provide a copy of the relevant safety documentation to Property Services (email@example.com). Safety Documentation may include, but is not limited to:
- Safe Work Procedures (SWP)
- Risk Assessments (RA)
- Safe Work Method Statements (SWMS)
- Pre-Start Meeting Records
- Accreditation Certificate/ Specific Trade Licence (i.e. Rope Access)
- Permits to Work
Permits to Work
If you require a Working at Heights, Hot Works, Confined Spaces or Restricted Access Permit, please contact the Property Services Office on (02) 6620 3222 or the Contractor Compliance Officer on (02) 6626 9505.
All permits and service implairments must be approved before the work commences. Once you have filled out a permit with your work details, email it to firstname.lastname@example.org so approval can be arranged. Permits to work are required by contractors for certain activities including:
- Asbestos or lead paint removal
- Working at heights (including scaffolding, EWP, ladders with risk of <2m fall)
- Working in confined spaces
- Fire systems interruption
- All excavation and ground penetration work
- Hot works (including welding)
- Dust works (creating excessive dust)
Download a Hot Work Permit and Risk Assessment.
Fire Impairment Requests
If you require fire systems to be isolated, please follow the below procedures.
- Lismore & NMSC: Complete the Fire Impairment Request Form each time you wish to isolate a fire system. If you do not have access to the form contact Property Services.
- Gold Coast: Send an email with your fire impairment request details to the Gold Coast Site Supervisor.
An Restricted Access Permit will be provided by the Manager, Minor & Capital Works or Contractor Compliance Officer prior to works. This permit and any other safty dodumentation must be completed and return at least 2 hours prior to work commencing as it will require Site Supervisor review and approval. A final copy will be returned once it approved and at this stage works will be allwoed to commence.
For more information regarding asbestos at SCU, please visit our Hazard Management webpage.
All SCU engaged Visitors must complete a SCU Visitor Induction. To accommodate the wide variety of SCU Visitors and to ensure each visitor is appropriately inducted to safely work / study at our campuses, the Property Services Visitor Induction has been broken into TWO categories. The SCU staff member engaging your services and supervising your visit is called your SCU Staff Supervisor - these SCU Staff Supervisors will determine which of the below inductions will apply to you.
- Visitor Induction Checklist for Short Term Visitors
- Online Visitor Induction via the training.scu.edu website for Long Term Visitors
For Short Term Visitors, please use the Visitor Induction Checklist.
If your SCU Staff Supervisor has not provided you any induction information, please submit a request to email@example.com and we'll get the process started.