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Provide Supporting Documents

When applying for credit, unless the learning was completed at Southern Cross University, you MUST provide evidence to prove you already have the knowledge and skills to meet the learning outcome requirements of units (subjects) within the course.

The term evidence applies to any supporting documents submitted with an application for Advanced Standing to verify your prior learning.

What supporting documents should I provide with my application?

 

To verify successful completion of an accredited course/qualification, lodge:

  • the Certificate or Testamur; and
  • the Statement of Results or Transcript, including details of the institute marking or grading system.

If a relevant credit precedent is NOT published in the Credit Search and Calculator, you must also provide:

  • a detailed course/qualification outline showing the sequence of units studied in terms of core (compulsory) and any optional (elective, major or specialisation) units; and 
  • detailed unit/subject outlines that include learning outcomes (knowledge, skills and performance/assessment criteria).

 

To verify successful completion of a non-accredited course, seminar or professional development program, lodge:

  • the Statement of Attendance/Participation.

If a relevant credit precedent is NOT published in the Credit Search and Calculator, you must also provide:

  • a detailed description of the course, seminar or program, including the sequence of modules/topics studied; and
  • detailed module/topic outlines that include learning outcomes (knowledge, skills and performance criteria).

To verify partial completion of an accredited course/qualification, lodge:

  • the Statement of Attainment; and
  • the Statement of Results or Transcript, including details of the institute marking or grading system.

If a relevant credit precedent is NOT published in the Credit Search and Calculator, you must also provide:

  • a detailed description of the course/qualification, including the sequence of units studied in terms of core (compulsory) and any optional (elective, major or specialisation) units; and 
  • detailed unit/subject outlines, including learning outcomes (knowledge, skills and performance/assessment criteria).

 

Partial completion of a non-accredited course, seminar or professional development program is not considered for award of credit.

To verify your years of paid or voluntary experience, professional standing or performance, lodge a range of primary and secondary evidence from the list below:

EVIDENCE TYPEPERSONAL INFORMATIONWORKPLACE INFORMATIONTHIRD PARTY INFORMATION
Direct or primary evidence
  • Certificates / qualifications/licenses / tickets;
  • Statements of Attainment, Attendance or Participation;
  • Schedules, clinical or service hours log, rosters or pay slips;
  • Industry awards / prizes / certificates;
  • Professional or trade memberships / registrations.
  • A portfolio of documents used/developed in the workplace;
  • Samples of work presentations, designs, correspondence, reports, or projects;
  • Workplace records, forms, websites, blogs or wikis;
  • Photographs or videos of work.
  • Statement of professional or voluntary service from current or previous employers, supervisors, trainers or qualified colleagues.
  • More than a reference, it must be on company letterhead, contain organisational contact details, display the date of issue, detail duties, responsibilities and length of service in full or part time capacity;
  • and identify the name or qualifications and signature of the authorised person.
Indirect or secondary evidence
  • Resume, or curriculum vitae;
  • Job or position description;
  • Journal entries or Diary;
  • Training records;
  • Performance appraisals or reviews.
  • Meeting minutes, memos, faxes, letters, plans, emails;
  • Organisational Policies / procedures / charts / checklists;
  • Completed job cards;
  • Industry Standards used.
  • Written references or letters of verification or support;
  • Witness testimonials, customer/client feedback sheets or surveys;
  • Published research or articles.

Before applying for credit on this basis, you must read the RPL Portfolio of Evidence - Guidelines and download and complete the RPL Portfolio of Evidence - Form available from Apply for Credit.

What if doubt exists for a credit transfer decision?

If in doubt, rather than decline the application outright, a second opinion will be sought and/or alternative means of establishing your standing will be offered through assessor facilitated evidence, such as:

  • an RPL interview;
  • a work skills demonstration and observation record;
  • knowledge challenge test; or
  • special project.

Should supporting documents be certified?

Supporting documents must be an exact copy of originals. In some circumstances, you may be required to provide certified copies of original documents, in which case you will be contacted by the University.

What if supporting documents are not in English?

Non-English documents must be submitted in the original language, accompanied by an authorised English translation. For further information view Translation of Non-English Documents

Verifying supporting documents

Please make original documents available as they may need to be viewed. Fraudulent documents are prohibited by Southern Cross University. We may check any document you submit to reasonably determine that:

  • it is unaltered from the original, complete and authentic (are not tampered with, false or counterfeit);
  • the issuing authority is a real entity and lawfully registered and accredited to issue the document;
  • the document was lawfully issued to you on the said date and was not obtained as a result of a false or misleading statement; and
  • a document written in a language other than English has been accurately and completely translated into English.

If fraudulent documents are discovered, action such as withdrawal of an offer for a course, termination of enrolment or rescinding of credit may occur. Staff must report incidents or suspected incidents of fraud, either through internal mechanisms or to the relevant external body in accordance with the University's Public Interest Disclosures Policy.