Suppliers

Standard Terms and Conditions

Suppliers are reminded of our standard terms and conditions of supply to the University as follows:

  • Standard payment terms are 30 days from the date of invoice (unless alternative terms are negotiated and approved by SCU Procurement staff)
  • Quotes must remain valid for 90 days (unless prior arrangements made)
  • Goods and services generally should not be supplied until an official purchase order is issued from the University procurement system.
  • Goods are to be delivered to the correct campus as noted on Purchase Order with delivery docket identifying SCU staff requestor.

By supplying goods and or services described on or in connection with this purchase order, the Supplier acknowledges acceptance of Southern Cross University Purchase Order Terms and Conditions.

Ensuring prompt payment

All invoices for payment of goods or services must be either

  1. Emailed to supplierinvoices@scu.edu.au or
  2. Posted directly to Accounts Payable:
      Southern Cross University
      PO Box 157
      Lismore NSW 2480

Suppliers who do not send invoices to the above address may cause delays in making payment. Invoices should not be sent directly to staff or University contact person.

Invoices must include the following information:

  • SCU Contract or Purchase Order number or
  • SCU staff member name requesting goods and services.

Invoices without this information will be returned to the supplier and may result in delayed payment.

Invoices should also include:

  • Date of invoice
  • Invoice number
  • Provide a brief description of goods and/or services supplied (including the price and quantities and where applicable, showing taxable and non-taxable items and the GST inclusive price);
  • Proof of Delivery (where applicable)
  • Provide bank account details for electronic payment (EFT).

Supplier FAQs

Suppliers are required to provide a valid invoice to receive payment from the University. As a general guide:

  • Supplier has an ABN and is registered for GST = Tax Invoice
  • Supplier has an ABN and is NOT registered for GST = Invoice
  • Supplier does not have an ABN  = Invoice

Certain suppliers are not required to have an ABN, in these cases the supplier can submit a Statement by a supplier which identifies the relevant exclusion from not quoting an ABN.

A tax invoice is required to enable the University to claim back the GST on purchases from the Australian Taxation Office. Tax invoice requirements are based on the value of the invoice:

TAX INVOICE - MINIMUM REQUIREMENTS Under $75 (GST excl) Invoices total value over $75 to $1,000 (GST excl) Invoices total value more $1,000 (GST inc)
No 'tax invoice' required, substantiate payment through documents such as cash register dockets, receipts or invoices and for there to be reasonable assumption that GST was included in the price. Y - -
Words 'Tax invoice' stated prominently - Y Y
ABN of supplier - Y Y
Name of supplier - Y Y
Date the invoice was issued - Y Y
Brief description of each thing supplied, including the quantity (if applicable) and the price - Y Y
The GST amount (if any) payable - this can be shown separately or, if the GST amount is exactly 1/11th of the total price, a statement such as 'total price includes GST' - Y Y
Tax invoices that include taxable and non-taxable items must clearly show which items are taxable - Y Y
GST-inclusive price of taxable supply - Y Y
Name of recipient - - Y
Address or ABN of recipient - - Y

Tax invoices that contain incorrect or incomplete information are not valid should be returned to the supplier and corrected.

Special rules apply to transactions with agents and recipient-created tax invoices. For more information on issuing a valid tax invoice, suppliers should refer to Australian Taxation Office.

Enquiries

If you have any enquiries please email Accounts Payable or Procurement