GIPA Act Contract Register
Division 5 of Part 3 of the Government Information (Public Access) Act 2009 (NSW) ("GIPA Act") requires the University to maintain a publicly available register of information about certain contracts between the University and private sector entities.
What must be recorded in the SCU Contracts Register?
SCU's Contracts Register is required to contain details about contracts:
- To which at least one private sector entity or individual is a party; and
- Which have or are likely to have a value of $150,000 or more,
and in which a party agrees to:
- Undertake a project such as construction, infrastructure or property development;
- Undertake the provision of specific goods or services;
- Transfer real property to another party; and/or
- Lease real property.
What information is not required to be published in the Register?
Contracts of employment are not required to be reported.
The University is also not required to publish the following confidential information in the Register:
- The commercial-in-confidence provisions of a contract, within the meaning of the definition of "commercial-in-confidence" from Schedule 1 of the GIPA Act;
- Details of any unsuccessful tender;
- Any matter that could reasonably be expected to affect public safety or security; or
- Any information for which there is an overriding public interest against disclosure. This is determined in accordance with the test set out in Division 2 of Part 2 of the GIPA Act.
What is the process for a contract to be recorded in the Register?
The University's Contract Procedures require that the work unit that negotiates a contract must provide a copy of the fully executed agreement to the Legal Office within 5 days of receipt. From that copy of the contract, the Legal Office will determined whether the contract meets the threshold for publication in the Register and, if so, will pre-fill as much of the form as possible before returning it to the work unit for the pre-filled information to be checked and for completion of any outstanding information.
In the case of arrangements being made and paid off invoices or purchase orders alone, it is the responsibility of the work unit to contact the Legal Office prior to payment to arrange for review of the terms and conditions contained in the invoice/purchase order or otherwise associated with the arrangement. At that time, the Legal Office will indicate whether the arrangement needs to be recorded in the register and, if so, will provide the work unit with a copy of the Contracts Register Form for completion.
How long will the information be kept in the SCU Contracts Register?
Information about the contracts or material variations must be included in the Register within 45 working days of execution or, for contracts with conditions precedent, of the contract becoming effective. The information (including a copy of the contract, in the case of class 3 contracts) must be included in the Register for either 20 working days or until the obligations under the contract have been satisfied, whichever is the longer period.
Classes of contracts
The GIPA Act identifies three classes of contracts:
- Class 1 Contract
Class 1 Contracts have a value of $150,000 or more. Most contracts entered into by the University following the usual tendering process will be Class 1 Contracts.
Class 2 Contracts
Class 2 Contracts are Class 1 Contracts valued at less than $5 million and for which one or more of the following apply:
- There has not been a tender process;
- The contract was the subject of a tender but the terms and conditions have been substantially negotiated with the contractor;
- The obligations of one or more parties under the contract are to maintain or operate infrastructure or assets and could continue for 10 years or more;
- The contract involves a privately financed project (according to the Treasury's guidelines); and/or
- The contract involves a transfer of a significant asset of SCU to another party in exchange for the transfer of an asset to SCU
- Class 3 Contracts
Class 3 Contracts are Class 2 Contracts with a value of more than $5 million.
The GIPA Act provides that certain information must be published (if applicable) for each contract class. Generally speaking, basic information is to be provided on all three classes, slightly more information for classes 2 and 3 and a copy of each Class 3 contract must also be made available with the Register. All of these data provision requirements are subject to the exceptions set out in section 32 of the GIPA Act, as described above under "What information is not required to be published in the Contracts Register?" For full details of the requirements refer to Division 5 of Part 3 of the GIPA Act.
SCU Contracts Register
|Contractor||Description||Details||Ref.||Class||Class 3 Comment*||Upload Date|
|Aarnet Pty Ltd||Fibre service||4732- Aarnet Pty Ltd||4732||**||Not Applicable||08/09/11|
|KeyPath Education Australia Pty Ltd||Various services in relation to student enrolment and retention as well as in relation to online courses||7761 - PlattForm Education Australia Ltd||7761||**||Not Applicable||05/06/15|
|Gold Coast Airport Pty Limited||Sublease A at Beachside/Bilinga Campus||3094 - Gold Coast Airport Limited - Sublease A||3094||**||Not Applicable||17/06/15|
|Gold Coast Airport Pty Limited||Sublease C at Beachside/Bilinga Campus||3317 - Gold Coast Airport Limited - Sublease C
|Gold Coast Airport Pty Limited||Lease of SCU B at Beachside/Bilinga Campus||7325 - Gold Coast Airport Limited - Sublease B||7325||**||Not Applicable||17/06/15|
|Jos America Machines - Ottobock Australia||Supply, installation and lease agreement for certain equipment||5926 - Jos America Machines-Ottobock Australia
|Cheerich Property Pty Ltd and Mulpha Hotel Pty Ltd||Lease by SCU and Mulpha Hotel Pty Ltd of Level 3, 99 Lonsdale Street, Melbourne||8052 - Cheerich Property Pty Ltd and Mulpha Hotel Pty Ltd||8052||**||Not Applicable||02/07/15|
|Mulpha Education Group Pty Limited||Partnership to develop and operate Campuses for hotel and tourism courses||9257 - Mulpha Hotel Pty Limited
9257 - Redacted SCU-Mulpha Hotel Pty Limited Contract
|9257||Class 3||No intention to publish full contract at a later date. Clauses 22, 23 and 32 have been redacted in full and relate, generally, to processes available in relation to closing out the partnership.||18/11/15|
|TERMINALFOUR Solutions Limited||Licence for web content management system software and set-up||9626||Class 2||Not Applicable||02/02/16|
|G.J. & K. Cleaning Services||Cleaning services at SCU's Lismore, Gold Coast and Coffs Harbour campuses||10814 GJ & K Cleaning Services||10814||Class 1||Not Applicable||26/10/16|
|Technology One Ltd||Software licence, support & maintenance for the software||Technology One Ltd GIPA contract form||12849||Class 3||No intention to publish full contract at a later date. A copy of the redacted contract may be requested by emailing email@example.com.||22/01/18|
|Acendre Pty Ltd||Supply Software and Service||14431 - Acendre Pty Ltd - Master Software Supply and Support Contract||14431||Class 1||Not Applicable||20/05/19|
|Otis Elevator Company Pty Ltd||Comprehensive Inspection, Servicing and Maintenance of passenger and goods lifts.||15566 - Otis Elevator Company Pty Ltd||15566||Class 1||Not Applicable||20/11/19|
|AARNet Pty Ltd||Managed Session Border Controller (SBC) Service, including design, deployment, configuration and testing and annual SBC professional service.||15655 - AARNet Pty Ltd||15655||Class 2||Not Applicable||31/01/2020|
|BOC Limited||Supply of all bulk and cylinder gases for laboratory use across all three University campuses||16216 BOC Contract Register form||16216||Class 1||Not Applicable||13/07/2020|
|AJM Refrigeration and Air Conditioning Pty Ltd||Provision of preventative maintenance to mechanical services.||16216 AJM Airconditioning GIPA Contract form||16233||Class 1||Not Applicable||13/07/2020|
|TNT Australia Pty Ltd||Domestic and International Express transportation services.||16288 TNT Contract Register form||16288||Class 1||Not Applicable||13/07/2020|
|Veolia Energy Technical Services Pty Ltd||Provision of preventative maintenance to mechanical services.||16232 Veolia GIPA Contract Form||16232||Class 1||Not Applicable||21/07/2020|
|Social Garden Pty Ltd||Lead Multi-Channel Creative and Media Services.||16225 The Social Garden GIPA Contract form||16225||Class 1||Not Applicable||22/07/2020|
|Complete Office Supplies Pty Ltd||Provision of office supplies including stationery, paper, breakroom supplies, janitorial supplies and promotional and marketing material.||16224 - UPH - Complete Office Supplies||16224||Class 1||Not Applicable||11/08/2020|
|St Vincent's Hospital Lismore||Provision of student professional experience||16846 GIPA Contract Form St Vincent's Hospital||16846||Class 1||Not Applicable||28/05/2021|
|Mulpha Hotel Pty Ltd||Sublease of Hernandos Building, Hayman Island on Lot 1 on SP253593||16912 GIPA Contract Form HI Lease from Mulpha Hotels||16912||Class 1||Not Applicable||28/05/2021|
|Elsevier B.V||Subscription Agreement with Elsevier B.V to access SciVal products||17028 GIPA Contract Form Elsevier||17028||Class 2||Not Applicable||28/05/2021|
|Frontify AG||Licensing Agreement for Software as a Service||16958 GIPA Contract Form Frontify||16958||Class 2||Not Applicable||09/08/2021|
|DXC Connect Pty Ltd||Purchasing agreement for the supply of Huawei goods as a reseller of Huawei Technologies Australia Pty Ltd.||16685 DXC Connect GIPA Contract Form||16685||Class 2||Not Applicable||12/05/2022|
|SAFE24/7 Group Pty Ltd T/A Hawkins on Fire||Fire protection system service and maintenance services||17642 Hawkins on Fire GIPA Contract Form||17642||Class 1||Not Applicable||12/05/2022|
|Elsevier B.V.||Single year subscription to journals, e-books and research content provided by Elsevier's Science Direct aggregator platform||17631 Elsevier Science Direct GIPA Contract Form||17631||Class 2||Not Applicable||12/05/2022|
|John Wiley & Sons, Inc||Subscription to journals||17578 Wiley & Sons GIPA Contract Form||17578||Class 2||Not Applicable||12/05/2022|
|Thomson Reuters (Australia) Pty Ltd||Subscription to electronic legal journals||17630 Thomson Reuters GIPA Contract Form||17630||Class 2||Not Applicable||12/05/2022|
|Ex Libris (Australia) Pty Ltd||Ex Libris Library Management System - Alma and Primo products||17556 Ex Libris Library Management System GIPA Contract Form||17556||Class 2||Not Applicable||12/05/2022|
|Fujitsu Australia Ltd||Maintenance and support of the University's HP hardware||16686 - Fujitsu re HP equipment and maintenance||16686||Class 1||Not Applicable||06/07/2022|
|Shell Energy Retail Pty Ltd||Retail Electricity Agreement for supply of electricity to Lismore and Coffs Harbour Campuses||17381 GIPA Contract Form Shell||17381||Class 1||Not Applicable||06/07/2022|
|Oracle Corporation Australia Pty Limited||Supplementary Agreement: Software licences and support for Oracle Products||17613 Oracle 2021 - Remediation||17613||Class 2||Not Applicable||06/07/2022|
|Oracle Corporation Australia Pty Limited||Software licences and support for Oracle Products||17613 Oracle 2021||17613||Class 2||Not Applicable||06/07/2022|
|DWP Australia Pty Ltd||Design and documentation services for proposed Allied Health Building at Coffs Harbour Campus||17776 -DWP - design Allied Health Building - CH||17776||Class 2||Not Applicable||06/07/2022|
|InfoSurety Pty Ltd T/As InfoTrust||Provision of Mimecast Advanced Support, Internal Email Protect Mimecast S 1.||17825 GIPA Form - InfoTrust - Mimecast||17825||Class 1||Not Applicable||18/07/2022|
|SC Action Pty Ltd T/As O'Brien Electrical & Plumbing||Replacement of roof at L Block, Southern Cross University Lismore Campus||17935 O'Brien Electrical L Block Roof Replacement||17935||Class 1||Not Applicable||20/07/2022|
|DWP Australia Pty Ltd||Design, management & certification of refurbishment of A Block Lismore Campus||17896 - DWP Australia GIPA Contract Form||17896||Class 1||Not Applicable||09/08/2022|
|Terminalfour Solutions Limited||Services to be delivered as part of the Digital Experience Project (DEP)||17988 T4 Digital Experience Project GIPA Form||17988||Class 2||Not Applicable||09/08/2022|
* If the entire copy, or provisions of, a class 3 contract are withheld from publication in the register, in order to comply with section 32 of the GIPA Act the University must state whether it intends to publish to:
- publish that contract or those provisions at a later date and, if so, when; and
- a general description of the provisions withheld.
The University is also required to indicate, which it does on the copy of the contract published on the register, its reasons for withholding provisions of a class 3 contract from publication on the register.
** SCU started recording contract class in its register on 10 August 2015. The Information Commissioner recommends that this information be published, although the GIPA Act does not require it.