How to Register for Graduation


When Do I Graduate?

See below for listing of graduation ceremony and conferral dates.

Final Date to Add Names to Conferral List*
Term / Session / Dual Term / Tri Term Grade Release Date Final Date to Add
Names to List
Conferral Date
N/A N/A 19 August 2022 2 September 2022
Term 3 24 August 2022 9 September 2022 23 September 2022
N/A N/A 7 October 2022 21 October 2022
Term 4 / Session 2 / Dual Term 3 19 October 2022 11 November 2022 25 November 2022
Term 5 / Dual Term 4 / Tri Term 2 21 December 2022 27 January 2023  10 February 2023
Summer Term/Session 3  1 March 2023 24 March 2023 7 April 2023
Term 1  26 April 2023 19 May 2023 2 June 2023
Term 2/Session 1  21 June 2023 7 July 2023  21 July 2023
N/A  N/A  4 August 2023 18 August 2023
Term 3 23 August 2023 1 September 2023  22 September 2023
Term 4/Session 2  18 October 2023  10 November 2023  24 November 2023 
Term 5 19 December 2023 12 January 2024 25 January 2024

* Under no circumstances can a student attend a graduation ceremony for any award until after that award has been officially conferred (approved) by our University Council.

Graduation Ceremony Dates

Ceremony Location Ceremony Date Final date to make your choice**
Coffs Harbour 9 - 10 September 2022 19 August 2022
Melbourne 1 October 2022 9 September 2022
Lismore 4 - 5 November 2022 7 October 2022
Gold Coast 12 - 13 December 2022 11 November 2022

Note: Late responses WILL NOT be considered for inclusion in the ceremony.

Graduation Ceremony Dates 2023

Ceremony Location Ceremony Date Final date to make your choice**
Sydney 24-25 February 2023  27 January 2023
Gold Coast 21-22 April 2023  24 March 2023
Lismore 17-18 June 2023  19 May 2023 
Coffs Harbour 1-2 September 2023 4 August 2023
Melbourne 29-30 September 2023 1 September 2023 
Gold Coast  6-7 December 2023 10 November 2023

Am I Eligible to Register a Graduation Choice?

To check if you have met course requirements and passed all your enrolled units, go to My Enrolment and check:

  • My Study Plans:  Check your course status is Passed.
  • My Grades:  Check all grades are finalised.  If a grade is outstanding and you believe you have satisfied the unit requirements contact your unit assessor.
  • My Finances:  If you are sanctioned please contact Student Administration Services freecall 1800 005 687 or email for information about how to pay your sanction.
  • My Details:  Check your preferred mailing address, phone number and personal email are correct. Your graduation documents will be forwarded to the preferred mailing address and personal email (via My eQuals).
  • My Graduation:  Make your choice online and register for your preferred conferral opportunity.  Refer to graduation/conferral dates below.

Graduation Online Registration

Choose one of the following graduation options in My Enrolment (Graduation tab)

  1. Ceremony:  To attend your nominated ceremony as seen in My Enrolment. You will receive your testamur at the ceremony.
  2. Mail:  To receive your testamur by mail.  You waive your right to attend any future Graduation Ceremony.  Go to My Enrolment  and check your preferred mailing address and contact phone numbers are up-to-date.
  3. Collet:  To collect your testamur from the Graduation Office. You waive your right to attend any future Graduation Ceremony.  After your award is conferred (approved) by University Council, your testamur can be collected from:  Room A2.38 (Level 2, A Block), Lismore campus.

  4. Postpone:  To postpone and attend a future Ceremony. The Graduation Office will contact you via email with further information.

TIP: Status of HOLD means you have NOT yet made a graduation choice

When Will I Receive My Final Academic Transcript?

Your complimentary final academic transcript will be forwarded to your preferred mailing address as recorded in My Enrolment. Typically this will happen within 20-25 working days after completion of your award.

Incomplete or Not Available grades will delay your final academic transcript.

Note for Education Graduands: Student Administration Services will provide a copy of your final academic transcript to the NSW Department of Education and Communities and the Graduate Recruitment Program for eligible education graduands.  Copies are forwarded on the same day your final academic transcript is mailed to you.

When Will I Receive My Australian Higher Education Graduate Statement (AHEGS)?

An original certified copy of your Australian Higher Education Graduate Statement (AHEGS) will be forwarded with your final academic transcript.  Visit for further information regarding AHEGS.

Will I receive a digital copy of my Transcript, AHEGS and Testamur (degree certificate)?

My eQuals was developed to give students, graduates, employers and third parties anytime, anywhere access to digitally certified testamurs, transcripts and AHEGS.

A digital copy of your transcript and AHEGS will be uploaded to My eQuals within 20 working days of completion of your award. A digital copy of your testamur will be uploaded to My eQuals within 20 working days after your award has been conferred (approved) by the University Council.

What happens if I am on Sanctions?

Sanctions will prevent the release of your final academic transcript, AHEGS and testamur.  Please contact Student Administration Services for information about how to pay your sanction by phoning 1800 005 687 or emailing  

When Will I Receive My Testamur?

A testamur (degree certificate) is a legal document and can only be released after an award has been conferred (approved) by the University Council. Your graduation choice will determine how you receive your testamur.  Awards must be conferred before you can attend a ceremony.

Honours Degrees

If you are intending to continue your studies and complete a separate year of Honours, you are still entitled to attend a ceremony and graduate with your first Bachelor degree.  Once you have completed your Honours year you will be entitled to attend a further ceremony to graduate with your Honours degree.

This does not apply if you have completed an Honours award which is incorporated within your Bachelor degree.  You will receive one testamur only and be eligible to attend only one Graduation Ceremony.

Postal Address

Please ensure that you keep the University advised of your correct postal address. Your preferred address will be used to mail your final academic transcript, AHEGS.  You can update your address and phone number in My Enrolment (Details tab).

Name Changes

Your award will be conferred in the exact name recorded by the University. That is the name that will appear on your academic transcript, AHEGS and testamur.  If you wish to change your name you are required to complete the Request for Change of Name form and provide certified documentation showing your legal name.

For more information about changing your name on your graduation documents, please contact the Graduation Office by emailing 

Name changes must be finalised at least three (3) weeks prior to your conferral date.

International Students
Completion Letter

If you require a completion letter for visa application/employment purposes please contact your relevant student support area by emailing:

Study Location Student Support email
Gold Coast/Online
Coffs Harbour
SCU Online
SCU Sydney
SCU Melbourne
SCU Perth
The Hotel School
Letter of Invitation

If you are an overseas student and require a letter of invitation to assist you with your visa application to attend a Graduation ceremony in Australia, please contact the Graduation Office by emailing 

If you would like your international guest/s included on the letter, please provide the Graduation Office with their full name/s and date/s of birth.

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