Fit to practice requirements

National Centre for Naturopathic Medicine - PHD student Nicole Hannan and Clinical Research Fellow Janet Schloss in the research lab at the Southern Cross University Gold Coast campus.

What is fit to practice?

Before attending work integrated learning (WIL) you are required to submit various evidence and documentation before you are deemed fit to practice (FTP).

Each health course has specific FTP requirements based on legislation, accreditation, student and client/patient safety and site expectations.

FTP requirements can be grouped into four main categories:

  1. General forms and documentation
  2. Vaccinations and health screening
  3. Checks and certificates
  4. Site specific requirements, including online learning modules

You can view your course FTP requirements on the Course specific information page.

Fit to practice variation application

We acknowledge that there may be circumstances outside your control that impact on your ability to submit necessary evidence by the published FTP due date. If required, you can apply for an extension to the FTP deadline by submitting a Fit to Practice Variation application online in Sonia via the Forms tab.

All applications must meet the grounds for consideration, and must include supporting documentation that provides factual and corroborative evidence to support your request.

Questions?

Further information about how you can become fit to practice can be found on our Frequently asked questions page.

Fit to practice requirements

This agreement lists the conditions and obligations under which you will undertake work integrated learning (WIL) at Southern Cross University. It is important that you read this carefully and understand our expectations, prior to and during WIL, including your code of conduct.

This statement is an annual requirement and can be submitted online in Sonia via the Forms tab.

It is your responsibility to notify the WIL Unit immediately if you become aware of anything that may adversely affect WIL or your fitness to practice.

 

  • You must apply online through an accredited organisation and a list of accredited providers can be found on the Australian Criminal Intelligence Commission (ACIC)
  • National Police Check by CV Check is recommended by students. This providers has a streamlined process with most results returned within three (3) business days.
  • Your NPC must:
    • State that it is a National or Australian-wide check
    • Include your full name and date of birth
    • List the same name that is recorded within the university
    • State ‘complete disclosure’ if issued by the Australian Federal Police, (partial or standard will not be accepted).  If partial or standard, you will need to apply for a new certificate.
  • The Faculty of Health accept NPC's up to three years old
  • Some sites require NPC's more recent than three years old, and at times you may be required to apply for an additional NPC throughout your course as a result
  • You must retain the original email/certificate for verification by your allocated site if required.
  • All certificates with a charge or listed conviction must be uploaded in Sonia. Once uploaded the Fit to Practice team will forward your certificate to the Faculty of Health Faculty Exemption Committee for an internal risk assessment.

This is a continuous checking service for those carrying out child-related work in New South Wales.

Action Further information
Step 1. Complete the online form
  • Complete the online application
  • Select ‘Volunteer, student of professional placement’ as the purpose of check
  • Once complete you will be sent an application number by email
Step 2. Got to Service NSW Centre or Motor Registry
  • Take your email receipt and proof of identity documentation to a Service NSW Centre
  • Your proof of identify documentation must be verified within 28 days of your application submission, otherwise your application will expire
Step 3. Upload your Working with Children Check (WWCC) to Sonia

 

This is a continuous checking service for those carrying out child-related work in Queensland.

  • If you have a valid Qld blue card you don’t need to apply again.
  • If you are currently registered with the Australian Health Practitioner Regulation Agency (AHPRA) in the same discipline that you are studying, you do not need to apply. Instead, upload evidence of your registration in Sonia.
  • If you are not living in Qld or near the NSW/Qld border you will need to apply via a Blue Card remote pack
  • Most applications with no criminal history or concerning information are processed within 28 days business days and will arrive by post up to 21 business days after the application has been approved.
  • Further information on how to apply for a Qld blue card as a student or volunteer can be found below:

Step 1: Obtain a Qld Department of Transport and Main Road (TMR) Customer Reference Number (CRN)

Step 2: Register for an online account

  • If successful, you will be provided with your online account number
  • Upload your account number (this is not your CRN) to Sonia so that the WIL unit can create a link with Blue Card Services. 
  • You cannot continue with your online application until the link has been established by the WIL unit
  • You will be notified by SMS or email once the link has been successful.

Step 3: Apply for a Qld Blue Card using the online application portal

  • Ensure you select that you are a student applying for a Qld Blue Card and that you have successfully been linked to Southern Cross University.

If you are living outside of Queensland or New South Wales, you are required to apply for a working with children check for the Australian state that you reside in.

This is a continuous checking service for those carrying out child-related work in their Australian state of residence (excluding NSW and Qld).

For further information, please refer to the rules and information specific of your Australian state.

Acceptable forms of evidence include:
  • Documented history of age-appropriate course of hepatitis B vaccination (NOT an accelerated course)

AND/OR*

  • Anti-HBs greater than or equal to 10 IU/mL (serology)

*Evidence of hepatitis B vaccination and serology is required for all nursing and midwifery students or if you are allocated to a NSW Health facility in another discipline.

Discipline Submission requirements
Nursing and Midwifery students

You are required to provide evidence of all vaccination records and/or serology via a Medicare or Australian Immunisation History statement. Copies of vaccination records and copies of relevant serology reports should also be provided if available. 

Written and/or original records will also be accepted if the following information is provided:

  • Your personal details (including name and date of birth)** AND
  • Provider full name and signature AND
  • Date(s) specific vaccine was given AND
  • Official provider stamp and time of vaccine administration AND
  • Name of vaccine and batch number(s)

** Your name details should match University records. If your name has changed, please ensure you provide evidence of your name change documentation.

All other students

You are required to provide evidence of all vaccination records and/or serology in addition to completing the Vaccine Preventable Diseases Verification form, found below under Forms for download.

Obtaining school vaccination records

If you believe a school vaccination has been administered and is not visible on your Australian Immunisation History statement please contact the Australian Immunisation Register for assistance.

Acceptable forms of evidence include:
  • Documented history of two* doses of vaccine

*In some instances you may be required to provide evidence of a COVID-19 booster.

Discipline Submission requirements
Nursing and Midwifery students

You are required to provide evidence of all vaccination records and/or serology via a Medicare or Australian Immunisation History statement. Copies of vaccination records and copies of relevant serology reports should also be provided if available. 

Written and/or original records will also be accepted if the following information is provided:

  • Your personal details (including name and date of birth)** AND
  • Provider full name and signature AND
  • Date(s) specific vaccine was given AND
  • Official provider stamp and time of vaccine administration AND
  • Name of vaccine and batch number(s)

** Your name details should match University records. If your name has changed, please ensure you provide evidence of your name change documentation.

All other students

You are required to provide evidence of all vaccination records and/or serology in addition to completing the Vaccine Preventable Diseases Verification form, found below under Forms for download.

Obtaining school vaccination records

If you believe a school vaccination has been administered and is not visible on your Australian Immunisation History statement please contact the Australian Immunisation Register for assistance.

Acceptable forms of evidence include:

  • Documented history of one adult dose of dTpa within the past ten years
Discipline Submission requirements
Nursing and Midwifery students

You are required to provide evidence of all vaccination records and/or serology via a Medicare or Australian Immunisation History statement. Copies of vaccination records and copies of relevant serology reports should also be provided if available. 

Written and/or original records will also be accepted if the following information is provided:

  • Your personal details (including name and date of birth)** AND
  • Provider full name and signature AND
  • Date(s) specific vaccine was given AND
  • Official provider stamp and time of vaccine administration AND
  • Name of vaccine and batch number(s)

** Your name details should match University records. If your name has changed, please ensure you provide evidence of your name change documentation.

All other students

You are required to provide evidence of all vaccination records and/or serology in addition to completing the Vaccine Preventable Diseases Verification form, found below under Forms for download.

Obtaining school vaccination records

If you believe a school vaccination has been administered and is not visible on your Australian Immunisation History statement please contact the Australian Immunisation Register for assistance.

Acceptable forms of evidence include:
  • Two documented doses of MMR vaccine at least one month apart

OR

  • Positive IgG (serology) for each of MMR

OR

  • Birth date before 1966
Discipline Submission requirements
Nursing and Midwifery students

You are required to provide evidence of all vaccination records and/or serology via a Medicare or Australian Immunisation History statement. Copies of vaccination records and copies of relevant serology reports should also be provided if available. 

Written and/or original records will also be accepted if the following information is provided:

  • Your personal details (including name and date of birth)** AND
  • Provider full name and signature AND
  • Date(s) specific vaccine was given AND
  • Official provider stamp and time of vaccine administration AND
  • Name of vaccine and batch number(s)

** Your name details should match University records. If your name has changed, please ensure you provide evidence of your name change documentation.

All other students

You are required to provide evidence of all vaccination records and/or serology in addition to completing the Vaccine Preventable Diseases Verification form, found below under Forms for download.

Obtaining school vaccination records

If you believe a school vaccination has been administered and is not visible on your Australian Immunisation History statement please contact the Australian Immunisation Register for assistance.

Acceptable forms of evidence include:
  • Documented history of age-appropriate course of varicella vaccination (including zoster)

OR

  • Positive IgG (serology) for varicella
Discipline Submission requirements
Nursing and Midwifery students

You are required to provide evidence of all vaccination records and/or serology via a Medicare or Australian Immunisation History statement. Copies of vaccination records and copies of relevant serology reports should also be provided if available. 

Written and/or original records will also be accepted if the following information is provided:

  • Your personal details (including name and date of birth)** AND
  • Provider full name and signature AND
  • Date(s) specific vaccine was given AND
  • Official provider stamp and time of vaccine administration AND
  • Name of vaccine and batch number(s)

** Your name details should match University records. If your name has changed, please ensure you provide evidence of your name change documentation.

All other students

You are required to provide evidence of all vaccination records and/or serology in addition to completing the Vaccine Preventable Diseases Verification form, found below under Forms for download.

Obtaining school vaccination records

If you believe a school vaccination has been administered and is not visible on your Australian Immunisation History statement please contact the Australian Immunisation Register for assistance.

Acceptable forms of evidence include:
  • Documented history of one dose of current southern hemisphere seasonal influenza vaccine.
Discipline Submission requirements
Nursing and Midwifery students

You are required to provide evidence of all vaccination records and/or serology via a Medicare or Australian Immunisation History statement. Copies of vaccination records and copies of relevant serology reports should also be provided if available. 

Written and/or original records will also be accepted if the following information is provided:

  • Your personal details (including name and date of birth)** AND
  • Provider full name and signature AND
  • Date(s) specific vaccine was given AND
  • Official provider stamp and time of vaccine administration AND
  • Name of vaccine and batch number(s)

** Your name details should match University records. If your name has changed, please ensure you provide evidence of your name change documentation.

All other students

You are required to provide evidence of all vaccination records and/or serology in addition to completing the Vaccine Preventable Diseases Verification form, found below under Forms for download.

Obtaining school vaccination records

If you believe a school vaccination has been administered and is not visible on your Australian Immunisation History statement please contact the Australian Immunisation Register for assistance.

Nursing and Midwifery students

You are required to complete the NSW Health - Tuberculosis (TB) Assessment Tool found below under Forms for download.

All other students

You are required to complete the Tuberculosis Risk Assessment Form for Students found below under Forms for download.

 

Further testing and/or health assessment may be required, depending on your responses within the form and personal circumstance.

This certification is only accepted from selected professional bodies or National Recognised Training organisations with the following registration codes:

Certificate Codes Acceptable evidence
First Aid
  • HLTAID010 - Provide basic emergency life support (previous code HLTAID002)
  • HLTAID011 - First aid and CPR (Previous code HLTAID003)
  • Paramedic certificate
  • Certificate to practice (ambulance
  • NSW Health first aid/CPR qualification
  • QLD Health first aid/CPR qualification
  • Aged Card Facility first aid/CPR qualification

NB: Only the official certificate/card of completion is accepted as evidence.

CPR
  • HLTAID009 - CPR only (previous code HLTAID001)

Further information about Mask Fit testing can be found in our Frequently asked questions FAQs

This is your form of University identification that must be worn when undertaking all work integrated learning.

More information on how to apply can be found on the Student ID card webpage.

Hand hygiene is a fundamental part of patient care to prevent the spread of infections and contamination of the healthcare environment.

You are required to complete online modules to receive this certificate.

Nursing and Midwifery students

All students are required to complete this form.

All other students

All students allocated to a NSW Health site are required to complete this form.

 

Further information can be found in the Forms for download section below.

Students must read this form carefully and it is important that all questions are answered in Part A, B and C. 

Further information can be found in the Forms for download section below.

This form ensures all applicants are aware of an comply with the NSW Health Occupational Assessment, Screening and Vaccinations against Specified Infectious Diseases (OASV) policy directive.

It is important that you read this form carefully and only tick the relevant box that applies to your personal circumstance in Part 2. 

Further information can be found in the Forms for download section below.

All student health care workers of a discipline that undertakes exposure to prone procedures (EPPs) are required to complete this form.

Further information can be found in the Forms for download section below.

Please apply for an NDIS screening as a NSW, Vic or Qld resident, using one of the links below (please search for application details if a resident of another state):

You do not have to pay for your disability worker screening for an unpaid student placement (volunteer).

  1. Select Southern Cross University as "employer"
  2. The WIL unit will review your application and you will have to wait for your NDIS clearance.
  3. Once you have received your NDIS clearance please upload an image/document of your NDIS clearance into Sonia on the Checks Tab.

If you have resided in another country for 12 months or longer since turning 16 years of age, you are required to provide an overseas NPC from that country.

If you are unable to obtain an overseas NPC you will be required to complete the NSW Health Statutory Declaration form which can be found in the Forms for download section below. 


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