Standard Agreements

Southern Cross University provides a suite of pre-approved contract templates to support staff in creating consistent, low-risk agreements for common activities. These Standard Agreements are maintained by the Legal Office and align with the Contract Procedures and Delegations Framework.

Access to Standard Agreements is limited to authorised staff. Contact the Legal Office to arrange access.

What's new

Variation Agreements are now available. These are for minor and straightforward amendments to existing agreements.

You can send feedback on updated agreements by emailing legal@scu.edu.au. 

Related Resources

How to Use Standard Agreements

  1. Access the Template Folder
    Standard Agreements are stored in a protected Word format in a SharePoint folder.
    These agreements are listed below, if you have trouble accessing them, please request access, by emailing: legal@scu.edu.au
  2. Always Use the Latest Version
    Contract templates are regularly reviewed and updated to reflect legal, policy or regulatory changes. Do not reuse previously downloaded versions, always obtain a fresh copy.
  3. Complete Editable Fields Only
    Be sure to download the file (rather than attempt to complete in a browser).
    Fill in the editable fields (e.g. names, dates, project scope). The contract terms are locked and must not be changed without legal review.
  4. Finalise and Sign
    Save the completed Word document as a PDF before sending for signature. Ensure execution follows Delegations Rule and Schedule A.

  5. Remember:

    • Templates are regularly updated – always download the latest version from SharePoint before use.
    • Internal approvals are still required – ensure you follow all applicable SCU procedures and policies.
    • Need help? Contact the Legal Office at legal@scu.edu.au for support with completing a Standard Agreement.

Available Templates

Contract title Use
Confidentiality Agreement (One Way) For disclosing confidential information from SCU to another party (unilateral disclosure).
Confidentiality Agreement (Two Way)

For mutual disclosure of confidential information between SCU and another party.

Contract title Use
External Consultancy Agreement

When SCU is engaging an external provider to deliver low-risk consultancy services.
Supplied Consultancy Agreement

When SCU is providing consultancy services to an external party.

Contract title Use
Education Agent Agreement (Standard Terms)

For appointing authorised Education Agents to recruit international students for SCU under the ESOS framework. This template is for SCU Global team access only.

Contract title Use
Memorandum of Understanding

To document a non-legally binding relationship or intention to collaborate. Suitable for both domestic and international use.

Contract title Use
Work Integrated Learning Partner Agreement

For student placements in allied health, nursing, business, science, and other disciplines (not to be used for Education placements).
PEx Agreement

For Education student placements in early childhood, primary or secondary settings.
Standard Conditions for PEx

Standard terms and conditions used with Education PEx Agreements (included as annexure or reference).

Contract title Use
Outbound Sponsorship Agreement

When SCU provides sponsorship or support to an external organisation.
Inbound Sponsorship Agreement

When SCU receives sponsorship or support from an external organisation.
Deed of Gift

When SCU receives a gift (e.g. artwork, equipment, funds) from a donor with no expectation of return.

Contract title Use
Variation Agreement (with cover letter)

For minor and straightforward amendments to existing agreements (e.g. extension of term, change to schedule, or adjustment of fees).  Includes a covering letter and variation agreement.
Variation Agreement

For minor and straightforward amendments to existing agreements (e.g. extension of term, change to schedule, or adjustment of fees), where only the variation agreement is required.

Contact legal@scu.edu.au to arrange access to any of the following agreements.

Contract title Use
Student Services and Amenities Fee (SSAF) Funding Agreement

Agreement that provides funding for eligible student services and amenities.