Fleet and Vehicles

Property Services is responsible for the purchasing of all University Fleet Vehicles. University procurement processes apply, as does the University Financial Delegations of Authority.

All staff hiring or operating vehicles in connection with their work must read and comply with the Motor Vehicle Policy. 

The University gives permission for provisional licenced drivers to use University vehicles under the current insurance provisions. Provisional drivers must display 'P-plates' and drive according to state-based legal requirements. Drivers with learner permits are not allowed to drive University vehicles.

Use of mobile phones while driving is not permitted and can attract a significant fine if caught. Drivers should also be aware that insurers may not accept your claim if you are found to have been demonstrating negligence at the time of an accident.

Driving while under the influence of alcohol or drugs is not permitted under any circumstance. The University will commence disciplinary action against any person who is found to be driving under the influence of either alcohol or drugs.

Responsibility for vehicle servicing, tyre, and windscreen replacements is outlined in the table below and must be undertaken by a preferred service provider. To check if a supplier is supported, go to the following website and follow the prompts - https://www.fleetcare.com.au/finder. 

When scheduling repairs or maintenance, you must quote the registration number of the vehicle and advise that it is a 'Fleetcare Vehicle'.  All invoices and costs associated with maintenance and repairs must be sent to Fleetcare for payment processing. Corporate cards are not an approved method of payment.

Suppliers and/or drivers can obtain authorisation or assistance by calling Fleetcare on 134 333. Support is available to SCU drivers 24/7.

It is the user's responsibility to ensure the vehicle/s is returned to campus in a clean and tidy manner. Should a vehicle be returned in a less than favourable condition, the driver's cost centre will be responsible for any additional cleaning costs.

Each vehicle is supplied with three types of fuel cards; one from Caltex, Shell and BP.

At first use, drivers will be asked to enter a pin that will remain for the life of the card. Drivers must be informed of the fuel type for each vehicle and the purchasing authorisation applicable to each card.

Each time a vehicle is refuelled, you will be prompted at payment to enter the vehicle's odometer number - this must be accurate.

If you experience issues with a fuel card/s, please proceed with arranging payment by an alternate means (Corporate Credit Card) or alternatively retain a copy of the receipt and claim the expense via CONCUR. 

Please keep the Fuel Card in a safe place. If the fuel card is lost or stolen, contact Fleetcare on 134 333 to cancel the card and notify Property Services. If the card is not reported as being lost or stolen, the Work Unit/Faculty will be liable for costs charged to the card.

Contact Property Services (propertyservices@scu.edu.au) for advice regarding the replacement of existing fuel card/s or resetting a pin number.

Fleetcare provides a 24/7 breakdown/roadside assistance service that covers things such as keys locked in the vehicle, tyres that need changing, breakdowns, and other problems that may arise.

If you need roadside assistance, please contact Fleetcare on 134 333 and quote your registration number.

All fines and traffic infringements for University vehicles are managed through Property Services.  The Police or Councils will forward fines/infringements to Property Services and they will contact the nominated driver or work unit to confirm the licence details. The infringement notice will then be directed to the person that incurred the infringement for payment or dispute.

Coffs Harbour: Please be aware parking in any of the car parks that are reserved for staff, visitors, disabled or other restricted parking (as signed) may result in a penalty/fine.

National Marine Science Centre: Please be aware parking in any of the car parks that are reserved for staff, visitors, disabled or other restricted parking (as signed) may result in a penalty/fine.

Gold Coast: The campus is located on land leased from the Gold Coast Airport. Wilson’s Security manages parking on behalf of the Gold Coast Airport and has the authority to issue infringements to cars parked contrary to signage.

Lismore: The campus is a restricted parking area as defined by NSW Road and Transport legislation. Please be aware parking contrary to signage may result in a fine.

Details of the procedures to be followed in the event of an accident are contained within each University vehicle. As soon as practicable, the driver MUST:

• Advise Property Services and Fleetcare that an accident has occurred.
• Lodge an incident report using the University's Riskware system.

The motor vehicle insurance policy is subject to various exclusions, including:

• Driving under the influence of drugs or alcohol
• Driving without a licence
• Vehicles in an unsafe or unroadworthy condition
• Vehicles used for hire or reward
• Carrying more passengers or a heavier load than that of which the vehicle was constructed

An excess, payable by the relevant work unit, applies to all claims.

For further information, please email insurance@scu.edu.au or telephone (02) 6620 3320.

Electric Vehicle charging stations are available at all of our main campuses. Please note that parking is for charging purposes only and vehicles should be relocated once charging is complete.

Coffs Harbour Education Campus - Located in the restricted car park area below the library building. The charging bays are reserved for SCU Pool Cars and staff travelling between campuses. To request access to the EV charging bay viathe boon gate, please contact hocadmin@scu.edu.au

Gold Coast Campus - directly in front of the Marque between Buildings A and C

Lismore Campus - next to the Security Gatehouse (Military Road entrance)

Property Services oversees the management of parking, permit programs, pool vehicles and fleet for Southern Cross University.

Parking is FREE at all campuses and is available on a ‘search and find’ basis. There is no parking guarantee, particularly on our campuses with parking restrictions and the first four weeks of Session 1, our busiest times.

Coffs Harbour Education Campus (CHEC): The Campus offers over 780 car parking spaces across the site. The two largest car parks are located on the right-hand side of the campus, accessible via the Hogbin Drive entrance. As a shared Campus, please follow the traffic signs on site.

National Marine Science Centre (NMSC): A staff-only car park on Level 3 NMSC can be accessed off Bay Drive using a swipe access card. Students are asked to park along the Bay Drive & Aquarium car park. 

Gold Coast Campus: 1,050 spaces surround the three buildings and street parking is available within 15 minutes walk of the campus, some have time limit restrictions, so be sure to check street signage. It is important to note that we are located near an Airport and during particularly busy times the Airport may borrow car parks.

Lismore Campus: Parking is available at every entrance and line every street; there are marked staff, bus and loading bay allocations across the campus.

All staff, students and tenants should apply for a parking permit to ensure their vehicles are safe and not at risk of being towed. For information on transport to campus and permits, please review the  Travel to SCU webpage and Parking Permit Program.

Additional Documentation:   Traffic Management Plan - Lismore Campus   &   Mobility Parking Scheme

Rules and information on parking at a SCU Campus:

1. Drivers park on campus at their own risk.
2. You must park vehicle within marked bays.
3. The following offences may result in an infringement notice being issued:
   • Parking in locations not designated as parking spaces; this includes lawns, gardens, footpaths, roadways, loading zones or zones marked as ‘no parking’;
   • Parking in a disabled space without displaying the correct permit;
   • Parking in bays marked for use by buses or taxis;
   • Parking in any reserved space without authority;
   • Causing an obstruction or safety concern;
   • No Student Parking on Lismore Campus between the hours of 8am & 5pm, Mon-Fri;
   • Students and Staff parking in a designated visitor/clinic patient carpark;
   • Parking on any roadway without authority;
   • Parking in a motorcycle parking space (unless motorcycle).
4. There may be occasions when you will be requested not to enter Campus or to relocate your vehicle. Please ensure you comply with any instructions issued by Security.
5. Motorcycle details must be registered but are not required to display a permit if it is at risk of falling off.

Note: The Security Office will provide an after hours escort to your vehicle if required.
If you require assistance or advice please contact the Security Office on 6620 3316 or 6620 3476.