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Special Consideration

An updated Special Consideration policy and process comes into effect on 1st November 2021.

The changes include:

  • Simplifying the application process to a single Special Consideration application for each unit assessment task
  • An improved application form provides you with updated information on documentation/evidence requirements to support your application 
  • A limit of no more than two requests for a single assessment task, except in extenuating circumstances 
  • An extension request of 3 days for Session-based enrolment or 1 day for Study Period or Term-based enrolment does not need supporting documentation
  • Removal of the COVID-19 Policy waiver (for documentation) after Session 2 and Study Periods 4 and 5 2021, and is now included in the Serious Unforseen Personal Events grounds type

If an event in your life requires you to seek an extension to an assessment task due date, you can apply for Special Consideration. Special Consideration is a request for:

For more information see sections 4, 5, and 6 of Rule 3 — Coursework Awards — Student Assessment and Examinations policy.

For advice or more information see the related links or contact information below.

Important

The Special Consideration application includes a declaration from you that the information provided  is true and correct.

Providing fraudulent documentation or misleading information will void any approvals and may result in a non-academic misconduct case reviewed by the Academic Portfolio Office and with penalties imposed.

Apply for Special Consideration

Grounds for Special Consideration

Health

Suporting Documentation

An official document that corroborates the nature of the event, showing dates of impact relevant to the Special Consideration being sought for the assessment item.

If an official document is not available or the reason is in regard to a person other than yourself, a Statutory Declaration is required that outlines the nature of the matter being considered for Special Consideration, the dates of impact and your relationship with the other person/s. 

Examples

For all of the following, where no other official documentation is available, a Statutory Declaration including impacted dates will be required:

  • Natural disasters, such as bush fires or flooding. 
  • Impacts from COVID-19, such as sudden lockdowns or border closure. 
  • Family members being impacted by COVID-19. 
  • Technology breakdowns that result in lost work. 
  • Sudden serious accident involving yourself or someone else which impacts you.

Compassionate Grounds

Suporting Documentation

For compassionate circumstances related to someone other than yourself, a Statutory Declaration is required that outlines:

  • The nature of the matter being considered for Special Consideration,
  • The dates of impact, and
  • Your relationship to the other person/s.
Examples

If you were impacted by the death of a close family member, then your application should include a funeral notice or Order of Service, indicating dates. If you were impacted by the death of non-family member, then your application should include: 

  • Funeral notice or Order of Service indicating dates;
  • Statutory Declaration outlining relationship and therefore impact. 

If you were impacted by domestic violence or other police matter, then your application should include: 

  • A Police Report number; or 
  • Statutory Declaration providing an outline of the matter, and the dates of impact.

Professional Experience Clash

Suporting Documentation

A copy of written correspondence from the University or via SONIA confirming dates of your Professional Experience, Placement, Field Education or Work Integrated Learning (WIL).


Religious Observances Celebrations

Suporting Documentation

Statement signed by an authorised officer of the appropriate organisation, which validates that the date/s of the commitment corresponds with the date/s for which Special Consideration is requested.

Where a signed statement is not available, a Statutory Declaration detailing the impact of the religious observance or celebration on meeting the deadline for assessment, or exam date is required.

If the application submitted within one month of the event, then a Statutory Declaration explaining the extenuating circumstances that have led to the late submission is required.

Examples

If an exam or presentation falls on the day of a religious observance or celebration that prevents you attending, and you were unable to obtain a signed statement from an authorised officer, then you would need to provide a Statutory Declaration stating the relevance of the event, the date of the event and the impact – i.e. your inability to attend the exam or presentation.


Sporting, Performance or Cultural Events

Suporting Documentation

Statement signed by an authorised officer from the appropriate organisation to validate the date/s of the commitment for which Special Consideration is requested.

If a signed statement is not available, a Statutory Declaration detailing:

  • The event.
  • The dates involved, and
  • The impact on you in regard to the assessment

If the application submitted within one month of the event, then a Statutory Declaration explaining the extenuating circumstances that have led to the late submission is required.

Examples

For all of the following, where no other official documentation is available, a Statutory Declaration including impacted dates will be required:

  • Representation at State level for a particular sport.
  • Requirement to participate in a performance event.

Emergency Service

Suporting Documentation

Statement signed by an authorised officer from the appropriate organisation to validate the date/s of the commitment for which Special Consideration is requested.

If a signed statement is not available, a Statutory Declaration detailing the event, the dates involved, and the impact on you in regard to the assessment.

Examples

For all of the following, where no other official documentation is available, a Statutory Declaration with the impacted dates will be required:

  • Voluntary service in the SES to attend a natural disaster, or other event.
  • Service in the Defence Force to attend a national or state emergency, or compulsory training.